2019 Victorian Track Relay Championships

General Information

The Victorian Track Relay Championships will be held at Hagenauer Reserve in 2019.

The Victorian Track Relay Championships is a club based competition that offers relays from 4×100 to 4x1500m.

The Victorian Track Relay Championships are a fantastic opportunity for clubs to recruit club members by competing in a team based competition.

Date: Saturday 23rd November 2019

Location: Hagenauer Reserve, Barwon Street, Box Hill North 3129

Entries Close: 11:59am (Midday) Monday 18th November 2019 – No late or on the day entries will be accepted.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at summer@athsvic.org.au or the Competitions Department on 8646 4512/8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date will not be accepted.

NOTE: Please be aware that following the closure of entries, AV will publish a provisional timetable with allocated provisional times.

Refunds

Entry fees will only be refunded if a cancellation is received in writing to competitions@athsvic.org.au  prior to entries closing. Any refunds after this time will be processed only if the written notification is accompanied with a medical certificate before the first day of competition.

Upcoming Events

Please see below dates for our upcoming events

Zatopek:10 – Lakeside Stadium

Saturday 14th of December 2019

Athletics Victoria Contact Information

For any other information or queries in regards to the 2019 Victorian Relay Championships please contact AV via competitions@athsvic.org.au.

More information to come soon. Stay tuned to the AV website.

Competition

Timetable

Check in team forms

Competition Rules

Age Groups

Age groups are taken from the 31st of December 2019

Age Group Year of Birth Age Group Year of Birth
Under 14 2006, 2007, 2008 Under 18 2002, 2003
Under 16 2004, 2005 Open 2001, 2000, etc.

 Please note: Overage athlete’s age group will be taken from the day of competition 23 November, 2019.

Eligibility of Teams

All athletes must be registered and approved AV members by 11:59am Wednesday 20th November, 2019 to be eligible to compete in this relays event.

Athletes can only compete in their gender specific teams. There is a mixed open 4x400m event, but no other events will mixed gender races or teams be allowed.

Competing athletes must represent their primary club. Where athletes have selected a secondary club (by purchasing an alternate first claim with membership) the athlete must represent their summer club. Athletes qualifying under this rule must wear the official registered uniform of their first claim summer club.

Athletes wishing to compete in different age groups must follow the below rules:

  • No athlete can compete in a lower age group than they are eligible for e.g. (U16 cannot run in an U14 event).
  • A junior athlete U14 – U18 may compete in their age group as well as the open age group e.g. (U16 can compete in the U16 4×100 and the Open 4×100).
  • A junior athlete U14 – U18 cannot compete in the same event in two junior age groups e.g. (U14 cannot compete in U14 4×100 and the U16 4×100).
  • A junior athlete can compete in two different junior age groups in two different events e.g. (U14 4×100 and an U16 4×400).

Masters Age Group Rules:

  • Age is taken from first day of competition – 23 November 2019.
  • Can only compete once in a particular type of relay eg 4x100m.
  • To form a team an athlete can move down to a younger age group but not up.
  • The age bracket of the team is determined by the youngest member of the team.
  • An athlete can compete in a different age bracket in a different type of relay.
  • All teams must wear their Club uniform and be a registered financial member of AV on the day of competition.
  • To set Masters Records all members of a team must be a VMA member.

Uniform & Bibs

All athletes competing at the 2019 Victorian Relay Championships must wear their current club uniform and current 2019/20 Athletics Victoria bib numbers. If you forget your bib please go to the administration area to receive a new one. All athletes must compete in AV bibs, if an athlete has registered as an AV Member but has not been assigned a Bib, when visiting the Administration Area AV staff will assign you a temporary Bib Number for the day.

Check in team forms

All 4x1500m team check in forms must be submitted by MIDDAY FRIDAY 22nd NOVEMBER. Any 4x1500m team not received prior to this time will be scratched from the event.

Teams may bring all other Relay Check-In Forms on the day. These must be handed into administration no later than 75 minutes prior to the first round of their event. Any team that does not check in by this time will be scratched from the event.

Substitution & Running Order forms

The composition of a team and the order of running for a relay shall be officially declared no later than one hour before the marshal time for each round of the competition (75 minutes prior to event start time).

If there is a substitution of athletes from your Relay Check-In Form, you must complete a Substitution Form.

If you are only changing the running order, this must be submitted on a Running Order Change Form.

Further alterations must be verified by a medical officer or first aid and may be made only until the marshal time for the particular heat in which the team is competing. The team shall compete as named and in the declared order. If a team does not follow this Rule, it shall be disqualified.

Call Room

A Call Room will be in place for the 4x100m relays (Heats and Finals). This will be located on the infield. All athletes must marshal at this point no later than 15mins prior to their event.

For all other relay events athletes must marshal at their changeover points no later than 15mins prior to their event.

Straight Finals

In the situation where enough scratching’s can cause events to no longer require heats, the final will be held at the final time. These announcements will be made following the closure of the check-in period to allow Team Managers time to substitute athletes if need be prior to the final.

PROGRESSIONS TO SEMI FINALS AND FINALS

4 x 100m and 4 x 400m

2 Heats First 2 in each heat, next 4 fastest into final
3 Heats First 2 in each heat, next 2 fastest into final
4 Heats First 2 in each heat, next 4 fastest into semi- final
5 Heats First 2 in each heat, next 6 fastest into semi-final
2 Semi Finals First 3 in each semi-final, next 2 fastest into final
3 Semi Finals First 2 in each semi-final, next 2 fastest into final

4 x 800m, 4 x 1500m & Medley Relay

2 Heats Timed Finals
Venue Information

First Aid

St Johns Ambulance will be on site throughout the day. They will be in the player runway which is located halfway down home straight.

Toilet facilities

There are toilet facilities open around Hagenauer Reserve.

Car Parking

Limited Car parking is available off Barwon Street.

Looking after Lakeside Stadium

We are very grateful for the opportunity to compete at Hagenauer Reserve.

  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it.
  • Do not litter any rubbish. Please use bins provided.
  • Make sure your athletes leave the toilet blocks in a respectable state.

2019 Victorian 5000m Championships

General Information

The Victorian 5000m Championships is highly popular event on the Athletics Victoria calendar and is often the breeding ground for some of Victoria’s strongest middle distance athletes.

Date: Thursday 14 November

Location: Hagenauer Reserve, 15 Barwon St, Box Hill North VIC 3129 (Google Maps)

Entries Close: 5:00pm Friday 8th November – No late or on the day entries will be accepted.

Please Note: Athletes must be a member of Athletics Victoria or their state/national association in order to compete at State Championship events. Any athletes that enter and do not meet this criteria will be asked to become a member of their state association otherwise they may not be able to compete.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at summer@athsvic.org.au or the Competitions Department on 8646 4526/8646 4512 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date will not be accepted.

NOTE: Please be aware that following the closure of entries, AV will publish a provisional timetable with allocated provisional times.

Athletics Victoria Contact Information

For any other information or queries in regards to the 2019 Victorian 5000m Championships please contact AV via competitions@athsvic.org.au.

Refunds

Entry fees will only be refunded if a cancellation is received in writing to competitions@athsvic.org.au  prior to entries closing. Any refunds after this time will be processed only if the written notification is accompanied with a medical certificate before the first day of competition.

Upcoming Events

Please see below dates for our upcoming events

Track Relays – Hagenauer Reserve, Box Hill

Saturday 23rd of November 2019

Zatopek:10 – Hagenauer Reserve, Box Hill

Saturday 14th of December 2019

More information to come soon. Stay tuned to the AV website.

Competition

Timetable

Coming Soon

Check-in

Check in opens at 5pm. All athletes are required to check in 1 hour prior to their event to receive bib numbers (invitational athletes).

Athlete check-in will be located under the main grandstand. Please note if you do not check in by this time you will be scratched from your race.

Any invitational/interstate/international athletes will be required to collect their bib numbers when they check in.

If you believe you will be running late for your Check-In time, please call Athletics Victoria on the following number 0447 202 160.

Calls will not be accepted after your check-in time has closed.

Call Room

Please note there will be no Call Room for this event – all athletes are required to marshal at the start line 15mins prior to the start of their race to receive their hip number.

Lap Scorers

All athletes are required to provide their own lap scorer for this event. Lap scorers can be a friend, parent, partner or fellow athlete not competing in the same race.

Uniform

All athletes competing at the 2019 Victorian 5000m Championships must compete in correct club uniform with their current official bib number. For those athletes who are competing as invitational athletes from interstate/international clubs please wear your club uniform and Athletics Victoria will provide you with a bib number.

Spikes

At Hagenauer Reserve spikes must not exceed 7mm for track events. Conical, Pyramid and Christmas tree (compression tier) spikes are permitted. Needle or pin spikes are not permitted.

Venue Information

First Aid

St Johns Ambulance will be on site throughout the event.

Toilet facilities

There are toilet facilities open at Hagenauer Reserve.

Car Parking

Car parking is available around Hagenauer Reserve, Box Hill.

Looking after Hagenauer Reserve

We are very grateful for the opportunity to compete at Hagenauer Reserve.

  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it.
  • Do not litter any rubbish. Please use bins provided.
  • Make sure your athletes leave the toilet blocks in a respectable state.

XCR’19 Round 8 – Cruden Farm – EVENT CANCELLED

Event Information

Cruden Farm will host the 12km heritage round. The grounds of Cruden Farm offer athletes a tough and testing course with a mixture of different terrains to accompany the beautiful grounds surrounding the farm. Cruden Farm is a historic and inspirational venue and has been a great addition to the XCR calendar. The 2019 event is a great opportunity for Clubs to showcase their heritage and history and we encourage Clubs to do so again this year.

What: XCR’19 Rd 8 – Cruden Farm

Date: Saturday 10 August, 2019

Entries Close: 11:59am Wednesday 7 August, 2019

Location: Cruden Farm, Langwarrin VIC 3190 (Melway Ref: 103 G6) Located off Cranhaven Rd (Google Maps)

Car parking and road closures:  Plenty of Car Parking is available within the park precinct simply enter via Cranhaven Rd please look for signage.  No cars are to be driven onto the course; all cars must park in the allocated car parking area. Please don’t erect club tents in the Car Park as there is plenty of room for these in the finish area.

NO DOGS ALLOWED at Cruden Farm, any athletes or spectators who bring a dog to the event will be asked to leave by farm management.

Food Vendor: Mocha Monkey will be on site selling coffee, tea, cakes and snacks.

Club tents: Clubs are encouraged to bring club tents to Cruden Farm. The area for club tents is adjacent to the finish line, please look for signage.

First Aid: St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Entry Information: Athletes must register via the Athletics Victoria website.

For an athlete to be eligible to score team points they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 11:59am Wednesday 7 August:

  • 2019 Max Package
  • XCR’19 Package
  • Individual Event Entry

Please remember to approve any memberships before the 11:59am Wednesday 7 August cut off time, otherwise athletes will compete via invitation.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at xcr@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Competition Rules

Events: All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

In the Open Men & Women’s races the Premier Division team athletes (6 men & 5 women) from the 10 clubs in each gender will be eligible for a priority start in their respective races. Athletes are asked to make their way to the front of the pack before the race. Please speak to the officials on the day if athletes are unsure about this process.

If an athlete fails to make their event start time, please go to the AV Administration tent to seek advice on joining another race as an invitational athlete for no points. The competition director is the only person who can approve an athlete changing races on the day of the event.

Event warm-up is not to be conducted in front of the start line. Athletes are not allowed to front filter into this area, they MUST approach the start from behind the line. Any athletes caught front filtering may be asked to move to the back of the pack by officials.

Athletes are not to warm up on any part of the course. There is a trail at the Frankston-Cranbourne Rd end of the farm for athletes to warm up.

Course Configuration: Six separate races will be conducted on Saturday. The respective start times are:

Start Time Age Group Race Length Course Laps
12:00pm Under 14 Men & Women 4km 1 lap of 4km Loop
12:20pm U16, U18 Women 6km 1 lap of 2km loop and 1 lap of 4km loop
12:40pm U16, U20 Men 6km 1 lap of 2km loop and 1 lap of 4km loop
1:10pm Open Women & Masters 12km 3 laps of 4km loop
1:35pm U20 Women & U18 Men 8km 2 laps of 4km loop
1:50pm Early Starters 12km 3 laps of 4km loop
2:25pm Open Men & Masters 12km 3 laps of 4km loop

Race results: In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Timing Bibs: Athletes who have purchased an XCR’19 Package, Max Package or individual event entry, will have their 2019/20 AV bib numbers available for collection at Cruden Farm.

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races. This is your bib number for the entire XCR’19 season, please do not throw out your number with the timing tag attached to it. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers. All athletes MUST wear their current AV bibs, front and back (timing bib on the front and cloth number on the back), at all individual rounds of XCR’19. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

Please Note: There are two sets of timing mats located at the finish line, the first set of mats athletes will cross are a used for a back up for the timing team, this is not the finish line. The Finish line is located at the second set of timing mats 15-20m further on where the AV arch or bow flags will be set up. Athletes final finish time will be taken from the second set of mats.

Timetable
Start Time Age Group Race Length Course Laps
12:00pm Under 14 Men & Women 4km 1 lap of 4km Loop
12:20pm U16, U18 Women 6km 1 lap of 2km loop and 1 lap of 4km loop
12:40pm U16, U20 Men 6km 1 lap of 2km loop and 1 lap of 4km loop
1:10pm Open Women & Masters 12km 3 laps of 4km loop
1:35pm U20 Women & U18 Men 8km 2 laps of 4km loop
1:50pm Early Starters 12km 3 laps of 4km loop
2:25pm Open Men & Masters 12km 3 laps of 4km loop
Team Managers

Club Duties:

Please contact Andrea Hallett (andrea@athsvic.org.au) if you have any questions regarding club helper duties. All officials, time keepers and course marshals must report to the Controller of Officials at the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

General

Toilet facilities

A number of toilet blocks are located close to the finish area. It is the responsibility of clubs and athletes to ensure all toilet facilities are left in a respectable state.

Looking after Cruden Farm

We are very grateful for the opportunity to compete at Cruden Farm. Clubs are asked to remind their members of the following:

  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Upcoming Events

Please see below dates for our upcoming XCR’19 events

 XCR’19 Rd 9 – Burnley Half Marathon & 5km

  • Date: Saturday 8 September, 2019
  • Entries Close: 11:59am Wednesday 4 September, 2019

 XCR’19 Rd 10 – Tan Relays

  • Date: Saturday 21 September, 2019
  • Entries Close: 11:59am Monday 16 September, 2019

2019 Victorian All Schools Track & Field Championships (Weekend 2)

 

General Information

The 2019 Victorian All Schools Track & Field Championships will see two weekends of Track and Field events for Secondary School students.  It is the perfect way for students to take part in interschool sport and compete against the very best.

Participating athletes have the opportunity to qualify for the 2019 Australian All Schools Track & Field Championships.

Weekend 2: Saturday 2nd – Sunday 3rd November 2019

Entries Close: Monday 21st October 11:59am (Midday)

Location: Tom Kelly Athletics Track, 125A George Street, Doncaster East

Athlete Cost: $20 per event

Please note: Due to the size of this event, and the resurfacing works at Lakeside, the Victorian All Schools Track & Field Championships have been split over two weekends.

How To Enter

Entries close strictly at 11:59am, Monday 21st October 2019 – to avoid disappointment, enter before this deadline.  Late or on the day entries will not be accepted.

If you are experiencing any issues entering the event, please contact Athletics Victoria prior to the closing date either via email: summer@athsvic.org.au or via phone to the Competitions Department on 03 8646 4512 or 03 8646 4526.  Athletics Victoria will not accept any late entries after the closing date.

Step 1

Click the ENTER NOW button on this page

Step 2

Log onto your portal using your username and password.

If you have forgotten your username and password, or if you would like to register to compete at the 2019 Victorian All Schools Track & Field Championships (Weekend 2), please call Athletics Victoria and request the Membership Team on 03 8646 4500. 

Step 3

Once you’ve logged into your portal, proceed to the Events tab and click into it.  Locate the event called 2019 Victorian All Schools Track & Field Championships (Weekend 2), then click the Register button.  When the drop-down menu appears click on Register as Individual.

Step 4

This will direct you to a new page which shows all the events you can enter.  You will need to select your age group form the drop down menu under Age Division and then click register next to each of the events you wish to enter. You will notice a pop up saying that your order has been successfully added to your cart. Your cart is in the top left of your portal.

Once you have entered all your events, click on your cart and it will show you all the orders you have created.  Once satisfied with your entries, proceed to the check out and follow the payment options. This will then take you through to the payment screen.

Stay tuned for more AV emails as there will be information sent to you regarding the event, what you need to prepare and what to do on the day.

Click here for How to Guide to enter

Competition Information

Entry List

The entry list for the 2019 Victorian All Schools Track & Field Championships (Weekend 2) will be made available after close of entries.

Competition Rules

Rules of Competitions for the 2019 Victorian All Schools Track & Field Championships can be found here

Timetable

The Draft timetable for the 2019 Victorian All Schools Track & Field Championships (Weekend 2) can be found here.

Note: the featured timetable is a ‘DRAFT’ and for reference only. Due to the complexity of scheduling both track and field events, once entries close a revised ‘PROVISIONAL TIMETABLE’ will be published. The ‘Provisional Timetable’ should be used over and above the ‘Draft’ version. Athletics Victoria will notify all entrants via email and social media of changes to the timetable before the event commences. It is the responsibility of athletes, parents or coaches to check the timetable online 24 hours before competition, if you are unsure of the most up to date timetable, please do not hesitate to contact Athletics Victoria on 03 86464500.

Athlete Check In

Athletes must check-in at least 60 minutes prior to their event in the Athlete TIC area. Athletes who do not check-in will be scratched from that event. Pole Vault athletes must check-in 90 minutes prior to the first scheduled round.

Note: if you are running late for Athlete Check-In for any reason and wish to contact a member of the Athletics Victoria staff on the day please contact 0447 202 160.

Insufficient athlete check-in will result in:

  1. Where Heats, Semis and Finals have been scheduled in the timetable – if insufficient athletes report to the TIC by the required time for Heats requiring progression to Semi-Final, then the Semi-Finals shall be cancelled with the heats run at the HEAT TIME.
  2. Where Heats, Semis and Finals or Heat and Finals only have been scheduled in the timetable – if insufficient athletes report to the TIC for the need to conduct Heats or Semi-Finals, then only the athletes who reported and signed in will progress to the Final. The Final will be held at the HEAT TIME.

Call Room

All athletes must report to the Call Room prior to any event in which they compete (Heats, Semi-Finals and Finals) at the times specified below.  Athletes must be dressed in their competition uniform and ready to compete.

Any athlete who does not report to Call Room will be disqualified. In the case of a clash of events, please fill out a Clash of Events form which can be found in the Call Room.

Athletes will be marshalled and their competition uniforms, bib number(s), hip numbers (if applicable), shoes and other equipment will be checked to ensure they comply with competition rules.  Athletes are not allowed to leave the Call Room once they have checked in; until a Marshal accompanies athletes to the start line. Any athlete who does not proceed to the start of the event with the Marshal will not be allowed to compete.

Call Room Times

Event Time Event Time
Pole Vault 70 mins Hurdles & Steeplechase 35 mins
High Jump & all throws 45 mins All other track events 25 mins
Long & Triple Jump 35 mins

Multi-Class Events

Para athletes will compete together in the same event, these athletes have been separated into the U16, U18 & U20 age groups.  Medals will be presented in those genders and age groups throughout the weekend.

Note: Australian All Schools Championships only have events for the U16 & U18 age groups for Para athletes. Only U16 & U18 age group participants will be eligible for the Victorian Team.

Field Attempts

U14 – U20 Age Groups: Three (3) attempts, with the top eight (8) to then get one (1) more attempt.

Note: in the event of a tie in the High Jump and Pole Vault events, a jump off will be used to determine placing’s if athletes are still tied after a count back.

Nationals Selection

VICTORIAN TEAM SELECTION INFORMATION

AUSTRALIAN ALL SCHOOLS TRACK & FIELD CHAMPIONSHIPS 2019

Perth, Western Australia

Friday 6th to Sunday 8th December, 2019 (Team will travel Thursday 5th December)

The Victorian team will be selected based upon results from the Victorian All Schools Championships. As such, participants who do not compete at these championships will be ineligible for selection to the Victorian team.

  • Athletes placing first and second in U14*, U15, 16, U17 & U18 Age group will be automatically selected
  • Two Para-athletes will be selected per event in the U16 & U18 age groups. The best performed athletes as per the Athletics Australia MDS Tables will be selected. These athletes must appear on the AA Classification master list.

*U14 athletes MUST be born in 2006 or 2007 to be selected.  The 3000m, 2000m steeplechase and 200m hurdles are NOT offered at the Australian All Schools Championships for the U14 age group.

This trip includes compulsory team travel.  Further information regarding flights, accommodation and costing will be released shortly.

Venue Information

Catering

TBA

First Aid

St Johns Ambulance will be on site throughout the day.  They will be in the pavilion at the western (100m start) end of the facility

Toilet Facilities

There are toilet facilities open around the Tom Kelly Athletics Track.

Car Parking

Car parking is available around the Tom Kelly Athletics Track.

Looking After Tom Kelly Athletics Track

We are very grateful for the opportunity to compete at the Tom Kelly Athletics Track.  Please ensure you:

  • Park only in designate parking bays
  • Leave the venue as you found it – clean and tidy
  • Do not litter, and use the bins provided
  • Inform athletes to leave the toilet blocks in a respectable state

Please note that dogs are not allowed inside the venue.

Vic All Schools Weekend 1

2019 Victorian All Schools Track & Field Championships (Weekend 1)

Click here to visit the event page for the 2019 Victorian All Schools Track & Field Championships (Weekend 1)

  • Date: Saturday 26th – Sunday 27th October 2019
  • Entries Close: Monday 14th October 11:59am (Midday)

2019 Victorian All Schools Track & Field Championships (Weekend 1)

 

General Information

The 2019 Victorian All Schools Track & Field Championships will see two weekends of Track and Field events for Secondary School students.  It is the perfect way for students to take part in interschool sport and compete against the very best.

Participating athletes have the opportunity to qualify for the 2019 Australian All Schools Track & Field Championships.

Weekend 1: Saturday 26th – Sunday 27th October 2019

Entries Close: Monday 14th October 11:59am (Midday)

Location: Tom Kelly Athletics Track, 125A George Street, Doncaster East

Athlete Cost: $20 per event

Please note: Due to the size of this event, and the resurfacing works at Lakeside, the Victorian All Schools Track & Field Championships have been split over two weekends.

How To Enter

Entries close strictly at 11:59am, Monday 14th October 2019 – to avoid disappointment, enter before this deadline.  Late or on the day entries will not be accepted.

If you are experiencing any issues entering the event, please contact Athletics Victoria prior to the closing date either via email: summer@athsvic.org.au or via phone to the Competitions Department on 03 8646 4512 or 03 8646 4526.  Athletics Victoria will not accept any late entries after the closing date.

Step 1

Click the ENTER NOW button on this page

Step 2

Log onto your portal using your username and password.

If you have forgotten your username and password, or if you would like to register to compete at the 2019 Victorian All Schools Track & Field Championships (Weekend 1), please call Athletics Victoria and request the Membership Team on 03 8646 4500. 

Step 3

Once you’ve logged into your portal, proceed to the Events tab and click into it.  Locate the event called 2019 Victorian All Schools Track & Field Championships (Weekend 1), then click the Register button.  When the drop-down menu appears click on Register as Individual.

Step 4

This will direct you to a new page which shows all the events you can enter.  You will need to select your age group form the drop down menu under Age Division and then click register next to each of the events you wish to enter. You will notice a pop up saying that your order has been successfully added to your cart. Your cart is in the top left of your portal.

Once you have entered all your events, click on your cart and it will show you all the orders you have created.  Once satisfied with your entries, proceed to the check out and follow the payment options. This will then take you through to the payment screen.

Stay tuned for more AV emails as there will be information sent to you regarding the event, what you need to prepare and what to do on the day.

Click here for How to Guide to enter

Competition Information

Entry List

The entry list for the 2019 Victorian All Schools Track & Field Championships (Weekend 1) will be made available after close of entries.

Competition Rules

Rules of Competitions for the 2019 Victorian All Schools Track & Field Championships can be found here

Please note: From October 1, 2019, the Under 17 and Under 18 Men’s Steeplechase will be conducted over the new 84cm barrier height as stipulated by IAAF specifications.

Timetable

The Draft timetable for the 2019 Victorian All Schools Track & Field Championships (Weekend 1) can be found here.

Note: the featured timetable is a ‘DRAFT’ and for reference only. Due to the complexity of scheduling both track and field events, once entries close a revised ‘PROVISIONAL TIMETABLE’ will be published. The ‘Provisional Timetable’ should be used over and above the ‘Draft’ version. Athletics Victoria will notify all entrants via email and social media of changes to the timetable before the event commences. It is the responsibility of athletes, parents or coaches to check the timetable online 24 hours before competition, if you are unsure of the most up to date timetable, please do not hesitate to contact Athletics Victoria on 03 86464500.

Athlete Check In

Athletes must check-in at least 60 minutes prior to their event in the Athlete TIC area. Athletes who do not check-in will be scratched from that event. Pole Vault athletes must check-in 90 minutes prior to the first scheduled round.

Note: if you are running late for Athlete Check-In for any reason and wish to contact a member of the Athletics Victoria staff on the day please contact 0447 202 160.

Insufficient athlete check-in will result in:

  1. Where Heats, Semis and Finals have been scheduled in the timetable – if insufficient athletes report to the TIC by the required time for Heats requiring progression to Semi-Final, then the Semi-Finals shall be cancelled with the heats run at the HEAT TIME.
  2. Where Heats, Semis and Finals or Heat and Finals only have been scheduled in the timetable – if insufficient athletes report to the TIC for the need to conduct Heats or Semi-Finals, then only the athletes who reported and signed in will progress to the Final. The Final will be held at the HEAT TIME.

Call Room

All athletes must report to the Call Room prior to any event in which they compete (Heats, Semi-Finals and Finals) at the times specified below.  Athletes must be dressed in their competition uniform and ready to compete.

Any athlete who does not report to Call Room will be disqualified. In the case of a clash of events, please fill out a Clash of Events form which can be found in the Call Room.

Athletes will be marshalled and their competition uniforms, bib number(s), hip numbers (if applicable), shoes and other equipment will be checked to ensure they comply with competition rules.  Athletes are not allowed to leave the Call Room once they have checked in; until a Marshal accompanies athletes to the start line. Any athlete who does not proceed to the start of the event with the Marshal will not be allowed to compete.

Call Room Times

Event Time Event Time
Pole Vault 70 mins Hurdles & Steeplechase 35 mins
High Jump & all throws 45 mins All other track events 25 mins
Long & Triple Jump 35 mins

Multi-Class Events

Para athletes will compete together in the same event, these athletes have been separated into the U16, U18 & U20 age groups.  Medals will be presented in those genders and age groups throughout the weekend.

Note: Australian All Schools Championships only have events for the U16 & U18 age groups for Para athletes. Only U16 & U18 age group participants will be eligible for the Victorian Team.

Field Attempts

U14 – U20 Age Groups: Three (3) attempts, with the top eight (8) to then get one (1) more attempt.

Note: in the event of a tie in the High Jump and Pole Vault events, a jump off will be used to determine placing’s if athletes are still tied after a count back.

Nationals Selection

VICTORIAN TEAM SELECTION INFORMATION

AUSTRALIAN ALL SCHOOLS TRACK & FIELD CHAMPIONSHIPS 2019

Perth, Western Australia

Friday 6th to Sunday 8th December, 2019 (Team will travel Thursday 5th December)

The Victorian team will be selected based upon results from the Victorian All Schools Championships. As such, participants who do not compete at these championships will be ineligible for selection to the Victorian team.

  • Athletes placing first and second in U14*, U15, 16, U17 & U18 Age group will be automatically selected
  • Two Para-athletes will be selected per event in the U16 & U18 age groups. The best performed athletes as per the Athletics Australia MDS Tables will be selected. These athletes must appear on the AA Classification master list.

*U14 athletes MUST be born in 2006 or 2007 to be selected.  The 3000m, 2000m steeplechase and 200m hurdles are NOT offered at the Australian All Schools Championships for the U14 age group.

This trip includes compulsory team travel.  Further information regarding flights, accommodation and costing will be released shortly.

Venue Information

Catering

TBA

First Aid

St Johns Ambulance will be on site throughout the day.  They will be in the pavilion at the western (100m start) end of the facility

Toilet Facilities

There are toilet facilities open around the Tom Kelly Athletics Track.

Car Parking

Car parking is available around the Tom Kelly Athletics Track.

Looking After Tom Kelly Athletics Track

We are very grateful for the opportunity to compete at the Tom Kelly Athletics Track.  Please ensure you:

  • Park only in designate parking bays
  • Leave the venue as you found it – clean and tidy
  • Do not litter, and use the bins provided
  • Inform athletes to leave the toilet blocks in a respectable state

Please note that dogs are not allowed inside the venue.

Vic All Schools Weekend 2

2019 Victorian All Schools Track & Field Championships (Weekend 2)

Click here to visit the event page for the 2019 Victorian All Schools Track & Field Championships (Weekend 2)

  • Date: Saturday 2nd – Sunday 3rd November 2019
  • Entries Close: Monday 21st October 11:59am (Midday)

XCR’19 Round 7 – Lake Wendouree

Event Information

All race result queries must be made within 72 hours of the results first being published. All queries must be sent to xcr@athsvic.org.au. Any queries sent in after this time will not be accepted.

The traditional stomping ground of XCR legend Steve Moneghetti, Lake Wendouree once again provides the backdrop for this fast-paced event, with open athletes completing 15km and juniors & open recreational runners completing 6km. After the race, stay on and enjoy the best the city and surrounding Goldfields have to offer, including the Eureka Centre, Sovereign Hill, the Gold Museum and the Botanical Gardens.

What: XCR’19 Rd 7 – Road Race

Date: Saturday 27 July, 2019

Entries Close: 11:59am Wednesday 24 July, 2019

Location: Lake Wendouree, Ballarat (Melway Ref B165)  (Google Maps)

Car parking and road closures: Plenty of Car Parking is available within and around Lake Wendouree and Windmill Dr.  No cars are to be driven onto the course; all cars must park in the allocated car parking area. Please don’t erect club tents in the Car Park as there is plenty of room for these in the finish area.

Club tents: Clubs are encouraged to bring club tents to Lake Wendouree. The area for club tents is adjacent to the finish line, please look for signage. All tents must be weighted down. There is strictly no pegging at Lake Wendouree.

First Aid: St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Entry Information: Athletes must register via the Athletics Victoria website.

For an athlete to be eligible to score team points they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 11:59am Wednesday 24 July:

  • 2019 Max Package
  • XCR’19 Package
  • Individual Event Entry

Please remember to approve any memberships before the 11:59am Wednesday 24 July cut off time, otherwise athletes will compete via invitation.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at summer@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Please note that the 6km Open Recreational Running is for all ages but is a NON-AV SCORING event.

Competition Rules

Events: All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

In the Open Men & Women’s races the Premier Division team athletes (6 men & 5 women) from the 10 clubs in each gender will be eligible for a priority start in their respective races. Athletes are asked to make their way to the front of the pack before the race. Please speak to the officials on the day if athletes are unsure about this process.

If an athlete fails to make their event start time, please go to the AV Administration tent to seek advice on joining another race as an invitational athlete for no points. The competition director is the only person who can approve an athlete changing races on the day of the event.

Event warm-up is not to be conducted in front of the start line. Athletes are not allowed to front filter into this area, they MUST approach the start from behind the line. Any athletes caught front filtering may be asked to move to the back of the pack by officials.

On the Day Entries: INVITATIONAL ENTRIES ON THE DAY ($55) WILL BE AVAILABLE UP UNTIL 30 MINUTES PRIOR TO EVENT START TIME

Course Configuration:

Three separate races will be conducted on Saturday. The respective start times are:

Time Age Group Race Distance/Laps
1:15pm Junior Men & Women 6km/1 Lap
1:55pm Early Starters Men & Women 15km/2 laps including turning point.
2:30pm Open Men & Women

Masters Men & Women

15km/2 laps including turning point.

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Timing Bibs:

Athletes who have registered as an Athletics Victoria member since 10 July 2019, will have their 2019/20 AV bib numbers available for collection at Lake Wendouree.

Athletes who registered prior to 10 July should check with their club representatives as they will have been collected at Albert Park.

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire XCR’19 season, please do not throw out your number with the timing tag attached to it. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers. All athletes MUST wear their current AV bibs, front and back (timing bib on the front and cloth number on the back), at all individual rounds of XCR’19. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

REMEMBER NO BIBS = NO TIME

Timetable
Time Age Group Race Distance/Laps
1:15pm Junior Men & Women 6km
1:55pm Early Starters Men & Women 15km/2 laps including turning point.
2:30pm Open Men & Women, Masters Men & Women 15km/2 laps including turning point.

Presentations will be made as soon as possible after each event.

Team Managers

Duty clubs:

Please contact Andrea Hallet (Andrea@athsvic.org.au) if you have any questions regarding club helper duties.

All officials, time keepers and course marshals must report to the Controller of Officials no later than 12:00pm.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

General

Toilet facilities

A number of toilet blocks are located close to the finish area. It is the responsibility of clubs and athletes to ensure all toilet facilities are left in a respectable state.

Looking after Lake Wendouree

We are very grateful for the opportunity to compete at Lake Wendouree Clubs are asked to remind their members of the following:

  • Park only in designated parking bays
  • Respect the park and the permits – no pegging allowed.
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Upcoming Events

Please see below dates for our upcoming XCR’19 events

 XCR’19 Rd 8 Cruden Farm 12km Heritage Round

  • Date: Saturday 10 August 2019
  • Entries Close: 11:59am Wednesday 7 August 2018

 XCR’19 Rd 9 Burnley Half Marathon

  • Date: Sunday 8 September 2019
  • Entries Close: 11:59am Wednesday 4 September 2019

2019 AGM information

The 2019 Annual General Meeting of Athletics Victoria will be held on Wednesday 21st July 2019 in the Cathy Freeman Room commencing at 7.00pm.

The Agenda for the 2019 AGM has been distributed to all affiliated Clubs and Life Members by email. The AGM will be streamed on athsvictv from 6.50pm. Nominated Club delegates and Life members only are welcome to attend.

In 2019 there were five (5) positions available for nomination on the Athletics Victoria Committee and five nominations were received. Under clause 26.2(d) of the AV Model Rules the following nominations are duly elected

Jamie StrudleyYarra Ranges
Allison RobisonGlenhuntly AC
Tamsyn Manou (LM)Sandringham AC
Grant MackenzieBox Hill AC
Claire BurtonWestern Athletics

The five nominations will join

Ian Rickard (LM)Brunswick AC
Samantha CulbertBox Hill AC
Rob WendelDiamond Valley

At the conclusion of the 2019 Annual General Meeting on Wednesday 31 July 2019, the Athletics Victoria Committee will have an equal representation of women and men which meets the mandatory quota of at least 40% women.

The 2019 Annual Report will be available online prior to the AGM.

2019 AGM Agenda

 

 

XCR’19 – Lakeside:10

Event Information

A fast and flat 10km road race, starting and finishing at the Lakeside Stadium precinct which includes two laps out and back from Lakeside Stadium to Junction Oval on Lakeside Drive. The Albert Park 10km Road Race is the perfect opportunity for athletes to run a fast time or to just enjoy the surrounds of the lake. The Under 20 Women will again run with the men and compete across 10km.

What: XCR’19 Rd 6 – Albert Park Road Race

Date: Sunday 14 July, 2019

Entries Close: 11:59am Wednesday 10 July, 2019

On the Day Entries: INVITATIONAL ENTRIES ON THE DAY ($55) WILL BE AVAILABLE UP UNTIL 30 MINUTES PRIOR TO EVENT START TIME

Location: Albert Road Dr, Albert Park VIC 3206 (Melway Ref 57 H3) (Google Maps)

Club tents:

Due to the grandstand, there is no room for Club Tents to be set up, however clubs are encouraged to bring their club flags and banners to put up in the grandstand.

Road Closures:

Road Closures will take place from early Sunday morning, please see below the roads and times of these closures.

Closures:

Albert Road Dr – 6:00am – 11:00am.

Lakeside Dr – 7:00am – 11:00am.

First Aid: St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Entry Information: Athletes must register via the Athletics Victoria website.

For an athlete to be eligible to score team points they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 11:59am Wednesday 10 July:

  • 2019 Max Package
  • XCR’19 Package
  • Individual Event Entry

Please remember to approve any memberships before the 11:59am Wednesday 10 July cut off time, otherwise athletes will compete via invitation.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at xcr@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Competition Rules

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

In the Open Men & Women’s races the Premier Division team athletes (6 men & 5 women) from the 10 clubs in each gender will be eligible for a priority start in their respective races. Athletes are asked to make their way to the front of the pack before the race. Please speak to the officials on the day if athletes are unsure about this process.

If an athlete fails to make their event start time, please go to the AV Administration tent to seek advice on joining another race as an invitational athlete for no points. The competition director is the only person who can approve an athlete changing races on the day of the event.

Event warm-up is not to be conducted in front of the start line. Athletes are not allowed to front filter into this area, they MUST approach the start from behind the line. Any athletes caught front filtering may be asked to move to the back of the pack by officials.

Please Note: Athletes will be asked to remove themselves from the course if they are still running when roads are re-opened at 11:00am.

Non-finishing athletes:

Any athlete who cannot complete the course for any reason and pulls outs before crossing the finishing line MUST report to the competition director or an official at the finish line. This is to ensure all athletes are accounted for on the course before event pack up begins.

Course Configuration:

Three separate start times will be conducted on Sunday. The respective course configurations are:

Age Group Race Length Course Laps
Men Open, Masters, U18 & U20 10km 10km/2 laps including turning point on Lakeside Dr.
Women Open, U20 & Masters 10km 10km/2 laps including turning point on Lakeside Dr.
U14, U16, U18 Women 3km 3km/1 lap including turning point along Lakeside Dr.
U14, U16 Men 3km 3km/1 lap including turning point along Lakeside Dr.

On the Day Entries:

INVITATIONAL ENTRIES ON THE DAY ($55) WILL BE AVAILABLE UP UNTIL 30 MINUTES PRIOR TO EVENT START TIME

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Timing Bibs:

Athletes who have purchased an XCR’19 Package, Max Package or individual event entry, will have their 2019/20 AV bib numbers available for collection at Albert Park.

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire 2019/20 season, please do not throw out your numbers. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers.

All athletes MUST wear their current AV bibs, front (timing tag bib) and back (cloth bib), at all individual rounds of XCR’19. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

*NB: Athletes that require temporary or replacement bibs can purchase them up to 30 minutes prior to their scheduled event start time.

Timetable
7:00am Membership collection opens
7:50am Bib purchasing closes for Race 1
8:20am Race 1: Women U14, U16, U18

Men U14, U16

3km Road Race
8:20am Bib purchasing closes for Race 2
9:00am Race 2: Women Open, U20 & Masters

Men U18, U20, Open & Masters

10km Road Race

* Start times and race format for this event may be adjusted once entries are closed. A Risk Assessment will be made and members
notified following the closure date.

Presentations will be made as soon as possible following the completion of the race.

Team Managers

Club Duties:

Please contact Andrea Hallett (andrea@athsvic.org.au) with the names of the club helpers no later than 12pm (midday) Tuesday 9 July, 2019.

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

General

Food Vendor:

Lakeside Canteen and coffee will be open through the duration of competition.

Car parking and road closures:

Plenty of car parking is available around the Albert Park precinct.  No cars are to be driven onto the course; all cars must park in allocated car parking areas. Please be aware that ticketed parking may be in force. Athletics Victoria is not responsible for any fines that may be issued.

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

 Toilet facilities

There are toilets located under the grandstand in the back straight of Lakeside Stadium for athletes and general public to use.

Looking after Lakeside Stadium:

We are very grateful for the opportunity to compete at Albert Park. Clubs are asked to remind their members of the following:

  • Dogs are not permitted at Lakeside Stadium
  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Upcoming Events:

Please see below dates for our upcoming XCR’19 events.

XCR’19 Rd 7 – Lake Wendouree 15km Road Race

  • Date: Saturday 27 July, 2019
  • Entries Close: 11:59am, Wednesday 24 July, 2019

XCR’19 Rd 8 – Cruden Farm 12km

  • Date: Saturday 10 August, 2019
  • Entries Close: 11:59am, Wednesday 7 August, 2019

Junior Victorian Cross Country Teams

Athletics Victoria are happy to announce the following Junior Victorian Cross Country Teams. Congratulations to all those selected.

 

U14 Girls

U14 Boys

Cleo RICHARDSON Jack BOWEN
Claire MAHONY Archie HEWETT
Declyn TANNER Archie CALDOW
Romanee DERBOGOSIJAN Dilan EGODAWATTE
Daisy SUDHOLZ Jones GORTON
Antje KEMPFF Patrick RETSCHKO
Natasha ROURKE Logan TICKELL
Soha ABDELRAHIM Harvey ANDERSON
Rachel WHITE Edward GIBSON
Darcey ROBERTS Tristan NIJHOF
Caitlin WOODS Hamish TERRIS
Abbey HICKEY Cameron ELLIS
Amelia DETHRIDGE Hugo RICHEY
Lottie CALHAEM Jed SEVENHUYSON
Bella FARY William MCCLINTOCK
Alea ORD Zac GRAINGER

 

U16 Girls

U16 Boys

Lucinda ROURKE Bailley MORRELL
Claudia HOLLINGSWORTH Jhye HADFIELD
Jaimee-Lee CODE Isaac ROSSATO
Madeline LAVEN Harry BOWEN
Debbie HUSODO Finn RUSSELL
Megan DICKSON Kane MARRIOTT
Kiara FLAVEL Jordan ABBOTT
Bridie HILL James WILCOX
Niamh TABIT Fred LEETON
Siorcha CREATON Joshua FRANCOU
Georgina MEES Archie NOAKES
Mia STRUDLEY Mitchel LANGBORNE
Sophie COLTISH Charlie ROGERS
Madeleine WILSON Ethan GRILLS
Bianca CROUCHER Rubin HOWARD
Emma DE JONG Riley LOVICK

 

U18 Girls

U18 Boys

Ashlee TREAGUS Luca DI CONZA
Ebony DODEMAIDE Ethan MCMINIMEE
Mia ROUX Douglas BUCKERIDGE
Simone MAILLARDET Aidan ROBERTS
Skye ELLIS Angus DALTON
Mia WHITE Tom BOWERS
Bianca PUGLISI Nikolaj DJORDJEVIC
Genevieve WATSON Sam BUNNAGE
Charlotte HOSKINS Joshua MACKEN
Saskia LLOYD Jack ARMSTRONG
Alice OAKLEY KERR Sam DUNNETT
Lucy LEUTCHFORD Mac ANDERSON
Molly MCCARTHY Harry SHARP
Rhemmy GIBBS Jean-Philippe SOULIE
Bianca SCERRI Dharam DEOL
Mia LEPAIR Daniel D’ALBERTO

 

U20 Women

U20 Men

Abbey CALDWELL Edward MARKS
Sophie O’SULLIVAN Harry NORMAN
Juliet MCBURNEY Archie REID
Olivia HOBBS Joshua MCLEOD
Holly HART William COLLINS
Emma HOGAN Kieran HESSE
Heidi DEMEO James LAVEN
Meg OAKLEY KERR Kang NYOAK
Alyssa BEARZI Lachlan ENNO
Eliza LEPAIR Tynan MIMS
Amy ATKINSON Jacob BELL
Tess RHODES Jack ITTER
Grace MULLER Thomas SELLWOOD
Tegan BURNS Nicholas FIDLER
Emily MIZIS Joshua COLLINS
Sophie McMinimee Adam SPENCER

 

U20 Para Men

Cameron Marshall

 

U20 Women Para

Gina Richards

 

U16 Boys Para

Alex Nason

 

U16 Girls Para

Annabelle Colman

XCR’19 Round 5 – Sandown Racecourse Relays

Event Information

Home to a number of motorsport events, Sandown Racecourse is the second relay event for XCR’19. The testing conditions and wind that blows through Sandown is a test for the greatest of athlete.

What: XCR’19 Rd 5 – Sandown Racecourse

Date: Saturday 6 July, 2019

Entries Close: 11:59am Monday 1 July 2019

Location: 591-659 Princes Hwy, Springvale VIC 3171 (Melway Ref: 80 D7) (Google Maps)

Please Note: Athletes do not enter themselves into relay competitions. Clubs will enter and pay for team entries and select the athletes for their teams. Any questions regarding team selection should be made directly to your club.

Registrations: The eligibility rules for XCR’19 Rd 5 are as follows:

All clubs must approve registrations by 11:59am Wednesday 3 July 2019 for athletes to be considered eligible to compete.

This means any registrations submitted online after 11:59am Wednesday 3 July 2019 will not be eligible for a scoring team.

Any teams containing athletes not eligible according to the criteria above will be listed as “Invitation” and not score points in the Premiership competition. Teams with unregistered athletes competing under the name of a registered athlete will be disqualified.

NO LATE OR ON DAY ENTRIES WILL BE AVAILABLE FOR THE XCR’19 RELAY SERIES.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at xcr@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Competition Rules

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

A pen system will again be used for all divisions at relay events in 2019, please speak with the Athletics Victoria Official at your age group on the procedure required and ensure all athletes understand this.

There must only be 2 athletes from a team in each division/age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

For the safety of all athletes and spectators it is extremely important that everyone obeys all signs and announcements throughout the day.

The course roping is in place to keep athletes separated from spectators, officials and event crew, again it is important that all athletes and spectators respect the course and do not climb under or over any roping.

There will be sections of the course that are not roped off for people to access the course or surrounding grounds.

Non-finishing athletes:

Any athlete who cannot complete the course for any reason and pulls outs before crossing the finishing line MUST report to the competition director or an official at the finish line. This is to ensure all athletes are accounted for on the course before event pack up begins.

Please Note: Little Athletics Victoria will be holding their State Road Relay Championships in conjunction with Athletics Victoria, please allow time to find a carpark with more people expected to attend Sandown Racecourse.

Please see timetable for race information, times and distances.

Athletes are not to warm up on the first kilometer after the pit buildings as Little Athletics Victoria races will be held from 11:15am in this area of the course.

Course Configuration:

Two separate races will be conducted on Saturday for Athletics Victoria. The respective start times and course configurations are:

Marshalling Time  Age Group Race Distance/Laps
12:35pm 12:45pm Men Open Div 1, Div 2, Div 3 6.2km/2 x 3.1km laps of Sandown Racecourse
12:47pm Men Open Div 4, Div 5, U20

Women Open Div 1, Div 2, Div 3

12:49pm Men Open Div 6, Div 7

Women Open Div 4

12:51pm Men 40+, 50+, 60+

Women Open Div 5, 40+, 50+

1:05pm 1:15pm Male U18 3.1km/1 x 3.1km lap of Sandown Racecourse
1:17pm Male U16

Female U20

1:19pm Female U18, U16
1:21pm Male U14

Female U14

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Bibs: 

All athletes MUST wear both current AV bibs at all rounds of XCR’19. If an athlete fails to wear both bibs (back and front) they may be disqualified. If any athletes forget their bibs please go to the admin area to get a replacement set prior to the start of the race. Team managers will need to pick up any new memberships from the admin staff on the day of the event.

A reminder that the transfer of bib numbers and/or timing chips to unregistered athletes is a serious breach of competition rules, with significant penalties resulting for all athletes and teams found to be involved. Such actions jeopardises Athletics Victoria’s personal accident insurance policy, and the cover extended to all registered athletes

REMEMBER NO BIBS = NO TIME

Relay Numbers:

Colour coded laminated numbers will be used to identify competitors in each Division or Age Group. In 2019 all open and senior men will wear BLUE numbers while all open and senior women will wear YELLOW.

In senior Divisions the number will indicate the Division and Team Number, i.e. blue number 4-5 will be team 5 in Men’s Division 4. Masters numbers will have their age group as the first number, i.e. ‘40’ for Over 40.

For junior athletes in 2019, all Under 14 athletes will wear PINK numbers, all Under 16 athletes will wear GREEN numbers, all Under 18 athletes will wear ORANGE numbers and all Under 20 athletes will wear WHITE numbers. Colour coded numbers identifying their age group will be used, i.e. ‘16’ for U16.

All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. A reminder that all athletes competing must wear their 2019 AV registered bib numbers during competition and this number must be visible to officials throughout competition.

Please Note: For athletes that wear a crop top, the relay divisional number can be pinned to their shorts on their hips.

Recording Sheets:

In order to get the results out as quickly as possible, we need the assistance of all clubs to fill in the recording sheets in a neat and accurate manner. THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS. We simply require the start time of each athlete, their finish time and the net time. If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

With over 900 athletes anticipated on Saturday and all times to be entered manually, AV really needs the assistance of clubs in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimize data entry errors. If sheets are not handed into the admin area your team will not be entered into the results.

Timetable
Marshalling Time  Age Group Race Distance/Laps
  11:15am *LAVic U11, U12, U11-U12 Multi-Class 2km/1 x 2km loop
  12:15pm *LAVic U9, U10, U9-10 Multi-Class 1.5km/1 x 1.5km loop
12:35pm 12:45pm AV Men Open Div 1, Div 2, Div 3 6.2km/2 x 3.1km laps of Sandown Racecourse
12:47pm AV Men Open Div 4, Div 5, U20

AV Women Open Div 1, Div 2, Div 3

12:49pm AV Men Open Div 6, Div 7

AV Women Open Div 4

12:51pm AV Men 40+, 50+, 60+

AV Women Open Div 5, 40+, 50+

  1:15pm *LAVic U13, U14, U15, U16, U13-U16 Multi-Class 3.1km/1 x 3.1km lap of Sandown Racecourse
1:05pm 1:15pm AV Male U18 3.1km/1 x 3.1km lap of Sandown Racecourse
1:17pm AV Male U16

AV Female U20

1:19pm AV Female U18, U16
1:21pm AV Male U14

AV Female U14

Presentations will be made as soon as possible following the completion of the race.

*Indicates Little Athletics Victoria run competitions

Team Managers

Club Duties:

Please contact Craig Morrow (craig@athsvic.org.au) with the names of the club helpers no later than 12pm (midday) Tuesday 2 July.

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

General

Food Vendor:

Mocha Monkey will be on site selling coffee, tea, cakes and snacks.

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

 Toilet facilities:

There are toilets located under the main grandstand at Sandown Racecourse for athletes and general public to use.

Looking after Sandown Racecourse:

We are very grateful for the opportunity to compete at Sandown Racecourse. Clubs are asked to remind their members of the following:

  • Dogs are not permitted at Sandown Racecourse.
  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Upcoming Events:

Please see below dates for our upcoming XCR’19 events.

XCR’19 Rd 6 – Albert Park 10km Road Race

  • Date: Sunday 14 July, 2019
  • Entries Close: 11:59am, Wednesday 10 July, 2019

XCR’19 Rd 7 – Lake Wendouree 15km Road Race

  • Date: Saturday 27 July, 2019
  • Entries Close: 11:59am, Wednesday 24 July, 2019

XCR’19 Round 4 – Anglesea Ekiden Relay

Event Information

Ever wanted to compete in a marathon but felt you were not quite up to it? Ekiden is a Japanese term which generally refers to a long-distance relay running race, typically conducted on roads. An Ekiden Relay is commonly held over the marathon distance of 42.195km with teams of runners completing legs of varying distances. Even better, you can enjoy the views of the surf coast from the Great Ocean Road course.

Date: Saturday 22 June, 2019

Location: Anglesea Family Caravan Park (Melway Ref: 514 G7) (Google Maps)

Entries Close: 11:59am Monday 17 June 2019.

Please Note: Athletes do not enter themselves into relay competitions. Clubs will enter and pay for team entries and select the athletes for their teams. Any questions regarding team selection should be made directly to your club.

Registrations: The eligibility rules for XCR’19 Rd 4 are as follows:

All clubs must approve registrations by 11:59am Wednesday 19 June 2019 for athletes to be considered eligible to compete.

This means any registrations submitted online after 11:59am Wednesday 19 June 2019 will not be eligible for a scoring team.

Any teams containing athletes not eligible according to the criteria above will be listed as “Invitation” and not score points in the Premiership competition. Teams with unregistered athletes competing under the name of a registered athlete will be disqualified.

NO LATE OR ON DAY ENTRIES WILL BE AVAILABLE FOR THE XCR’19 RELAY SERIES.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at summer@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Running Legs

Blue

Yellow Green Orange Pink Black

Total

M Prem/2 9.2km 8.6km 7.2km 6.4km 5.7km 4.6km 41.7km
M 3/4 9.2km 8.6km 7.2km 6.4km 5.7km 37.1km
W Prem 9.2km 8.6km 6.4km 5.7km 4.6km 29.9km
M 5/6/7 9.2km 8.6km 7.2km 5.7km 30.7km
W 2/3 9.2km 7.2km 6.4km 4.6km 27.4km
M 40+/50+ 9.2km 7.2km 5.7km 22.1km
W 4/5 8.6km 7.2km 5.7km 21.5km
W 40+/50+ 8.6km 6.4km 5.7km 20.7km
M 20/60+ 8.6km 7.2km 6.4km 22.2km
W 20 7.2km 6.4km 5.7km 19.3km
M 18 & W18 7.2km 6.4km 4.6km 18.2km
M 14/16 & W 14/16 6.4km 5.7km 4.6km 16.7km
Competition Rules

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

A pen system will again be used for all divisions at relay events in 2019, please speak with the Athletics Victoria Official at your age group on the procedure required and ensure all athletes understand this.

There must only be 2 athletes from a team in each division/age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

For the safety of all athletes and spectators it is extremely important that everyone obeys all signs and announcements throughout the day.

The course roping is in place to keep athletes separated from spectators, officials and event crew, again it is important that all athletes and spectators respect the course and do not climb under or over any roping.

There will be sections of the course that are not roped off for people to access the course or surrounding grounds.

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Bibs:

Athletes who have registered as an Athletics Victoria member since 12 June 2019, will have their 2019/20 AV bib numbers available for collection at Anglesea.

Athletes who registered prior to 12 June should check with their club representatives as they will have been collected at Bundoora

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire XCR’19 season, please do not throw out your number with the timing tag attached to it. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers. All athletes MUST wear their current AV bibs, front and back (timing bib on the front and cloth number on the back), at all rounds of XCR’19. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

All athletes MUST wear both current AV bibs at all rounds of XCR’19. If an athlete fails to wear both bibs (back and front) they may be disqualified. If any athletes forget their bibs please go to the admin area to get a replacement set prior to the start of the race. Team managers will need to pick up any new memberships from the admin staff on the day of the event.

A reminder that the transfer of bib numbers and/or timing chips to unregistered athletes is a serious breach of competition rules, with significant penalties resulting for all athletes and teams found to be involved. Such actions jeopardises Athletics Victoria’s personal accident insurance policy, and the cover extended to all registered athletes.

Relay Numbers:

Colour coded laminated numbers will be used to identify competitors in each Division or Age Group.  Unlike in previous relay events for the XCR’19 season, there will be different coloured laminated bibs for the different legs of the race.

Please take note of the colours that correspond to each leg, the distance is printed on each bib.

Blue = 9.3km

Yellow = 8.6km

Green = 7.4km

Orange = 6.5km

Pink = 5.8km

White = 4.7km

*Women’s Open and Overage teams will have a ‘W’ in front of their team number.

 All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. A reminder that all athletes competing must wear their 2019 AV registered bib numbers during competition.

Recording Sheets:

In order to get the results out as quickly as possible, we need the assistance of all clubs to fill in the recording sheets in a neat and accurate manner. THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS. We simply require the start time of each athlete, their finish time and the net time. If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

With over 900 athletes anticipated on Saturday and all times to be entered manually, AV really needs the assistance of clubs in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimize data entry errors. If sheets are not handed into the admin area your team will not be entered into the results.

Timetable
12:30pm Men Div 2 42.3km
12:35pm Men Div 3 & 4 37.6km
12:40pm Men Premier 42.3km
12:40pm Women Premier 34.9km
12:45pm Men Div 6 & 7 31.1km
12:50pm Women Div 2 & 3 27.9km
12:55pm Men Div 5 31.1km
12:55pm Men 40+, 50+ 22.5km
1:00pm Women Div 4 & 5 21.8km
1:05pm Women 40+, 50+ 20.9km
1:05pm Men U20 & 60+ 22.5km
1:10pm Women U20 19.7km
1:15pm Boys U16 17.0km
1:15pm Boys U14 17.0km
1:20pm Girls U18 18.6km
1:25pm Boys U18 18.6km
1:30pm Girls U16 17.0km
1:30pm Girls U14 17.0km

Presentations will be made as soon as possible following the completion of the race.

Please note: Individual leg distances have changed from the XCR’19 Handbook. Age groups and divisions will still run the same allocated coloured legs.

Legs are run in order listed in handbook, therefore furthest to shortest.

E.g. Men Premier (9.2km, 8.6km, 7.2km, 6.4km, 5.7km, 4.6km)

Team Managers

Duty clubs:

Please contact Craig Morrow (craig@athsvic.org.au) with the names of the club helpers no later than 12pm (midday) Tuesday 18th July, 2019

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

Blue = 9.2km

Yellow = 8.6km

Green = 7.2km

Orange = 6.4km

Pink = 5.7km

White = 4.6km

General

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

 Toilet facilities

There are toilet blocks located within the grounds of Anglesea Beachfront Caravan Park.

Car Parking

There is no car parking access within the Caravan Park. Car parking is only available in surrounding areas of the caravan park.

Please Note: Solid Yellow Lines in street parking indicates a ‘No Standing Zone’ and you may be issued a parking infringement by the local council. Athletics Victoria is not responsible for any fines that may be issued.

Team Managers of Clubs may drive into the caravan park to drop off club tents and gear but must remove their vehicle and park in surrounding areas.

This year there will be a designated Team Manager drop off zone for club tents and equipment.

We request if Team managers can please drop their clubs gear off an hour before the event at 10:30am between 11:30am any time after 11:30am you will not be allowed access into the caravan park.

There will be traffic marshals to guide you through this zone. Please just drop off your gear and proceed immediately to the car parks outside the caravan park. The traffic marshal will take care of it until you return to set it up. There is strictly no car parking in the drop off zone and we ask you to please comply with the steward’s requests.

Looking after Anglesea Caravan Park:

We are very grateful for the opportunity to compete at Anglesea. Clubs are asked to remind their members of the following:

  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it.
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state.

Upcoming Events

Please see below dates for our upcoming XCR’19 events.

XCR’19 Rd 5 – Sandown Road Relays

  • Date: Saturday 6 July, 2019
  • Entries Close: 11:59am, Wednesday 3 July, 2019

 XCR’19 Rd 6 – Lakeside:10

  • Date: Sunday 14 July, 2019
  • Entries Close: 11:59am, Wednesday 10 July, 2019