Date: Saturday 22nd April 2023
Team Entries Close: Monday 17th April 2023, 11:59 am (Midday)
Athlete Memberships for Eligibility Close: Wednesday 19th April 2023, 11:59 am (Midday)
Location: Jells Park, Wheelers Hill, VIC 3150
Important Information:
ONLINE TEAM SUBMISSIONS VIA RESULTSHUB IS NOW AVAILABLE FOR TEAM MANAGERS, IF YOU DID NOT RECEIVE AN EMAIL PLEASE EMAIL SPORTDELIVERY@ATHSVIC.ORG.AU TO RECEIVE YOUR DETAILS
Please Note: Athletes do not enter themselves into relay competitions. Clubs will enter and pay for team entries and select the athletes for their teams. Any questions regarding team selection should be made directly to your club.
For an athlete to be eligible to score team points they must be registered before and approved before the 11:59 am Wednesday 19 April 2023 cut off time, otherwise the athletes’ team will compete as an invitational and not score points.
**Currently our system can only take entries via Credit Card payment. If you wish to receive an invoice please use the above Invoice Request form or email sportdelivery@athsvic.org.au.
Draft Timetable
| Start Time | Division | Distance | Start Line |
| 11:00am | Administration & Bib Collection Opens | ||
| 12:30pm | Men Open Premier | 6 x 6km Cross Country Relay | Start Line 1 |
| Men Open Division 2 | 6 x 6km Cross Country Relay | Start Line 2 | |
| Women Open Premier | 5 x 6km Cross Country Relay | Start Line 3 | |
| Men U20 | 3 x 6km Cross Country Relay | Start Line 4 | |
| Men 40+ | 3 x 6km Cross Country Relay | Start Line 4 | |
| Female U20 | 3 x 3km Cross Country Relay | Start Line 5 | |
| Men U18 | 3 x 3km Cross Country Relay | Start Line 5 | |
| 12:31pm | Men Open Division 3 | 5 x 6km Cross Country Relay | Start Line 1 |
| Women Open Division 2 | 4 x 6km Cross Country Relay | Start Line 2 | |
| Men Open Division 4 | 5 x 6km Cross Country Relay | Start Line 3 | |
| Men Open Division 5 | 4 x 6km Cross Country Relay | Start Line 4 | |
| Female U18 | 3 x 3km Cross Country Relay | Start Line 5 | |
| 12:32pm | Women Open Division 3 | 4 x 6km Cross Country Relay | Start Line 1 |
| Women Open Division 4 | 3 x 6km Cross Country Relay | Start Line 2 | |
| Men Open Division 6 | 4 x 6km Cross Country Relay | Start Line 3 | |
| Men 50+ | 3 x 6km Cross Country Relay | Start Line 4 | |
| Men 60+ | 3 x 6km Cross Country Relay | Start Line 5 | |
| Men U16 | 3 x 3km Cross Country Relay | Start Line 5 | |
| Men U14 | 3 x 3km Cross Country Relay | Start Line 5 | |
| 12:33pm | Men Open Division 7 | 4 x 6km Cross Country Relay | Start Line 1 |
| Women Open Division 5 | 3 x 6km Cross Country Relay | Start Line 2 | |
| Women 40+ | 3 x 6km Cross Country Relay | Start Line 3 | |
| Women 50+ | 3 x 6km Cross Country Relay | Start Line 4 | |
| Women U16 | 3 x 3km Cross Country Relay | Start Line 5 | |
| Women U14 | 3 x 3km Cross Country Relay | Start Line 5 | |
| 1:30pm | Junior Presentations | ||
| 2:00pm | Masters & U20 Men Presentations | ||
| 2:30pm | Open Premier Presentations |
Online-Team Sheets, Relay Bibs & Electronic Timing Tags:
- As we move toward a more electronic way of staging XCR relay events, the burden on officials and clubs will begin to decrease. For this meet, clubs will be required to supply helpers as per the club duty roster, however will no longer need to provide timekeepers for each team. Nevertheless, we will require some additional assistance to cover gaps on the day.
- Team managers are now required to complete the team sheet online via ResultsHub. Clubs are encouraged to submit this prior to completion of competition to allow the timely presentation of medals and publication of results. Teams that have not submitted their athletes will not score points until these have been submitted. If unable to submit via ResultsHub, printed team sheets will be provided to be completed on the day.
- Teams are expected to return all relay bibs and electronic timing tags upon conclusion of their race. Please note that an $80 replacement fee will be invoiced to the club for any electronic timing tags not returned.
Athlete Membership Requirements:
- Athletes must have an athlete membership submitted and approved by 11:59am on the Wednesday prior to the event for the team to be eligible to score points.
Club Duties and Requirements:
- Please contact Craig Morrow (craig@athsvic.org.au) if you have any questions regarding communicated club helper duties. Officials and club helpers are required to sign in at Administration by 11.30 am with the first race to commence at 12.30 pm. Lunch will be provided at this time.
- It is vital that all Club Helpers sign in by 11.30. Clubs failing to provide the required number of club helpers may have ALL of their teams disqualified. Please view the important information below for club helper duties.
- A meeting for all Course Marshals will be conducted at 11.45 am with the Competition Director – Tony Williams located at the Men’s Premier Division pen area. A separate meeting will be held for other Officials, Club Helpers and Team Managers at the Men’s Premier Division pen area at 12 noon.
Club Tents:
- Clubs are encouraged to bring club tents to Jells Park; these can be set up in the section of the park that will be roped off by AV for clubs.
- Please note: Athletics Victoria hold the right to ask clubs to lower or pack up marquees to meet our Parks Victoria permit risk management responsibilities.
- Presentations will be carried out once all results have been verified after each race.
*Please note that this event and its offerings are subject to change in alignment with advice from the Victorian Government
If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date. This can be done via email to sportdelivery@athsvic.org.au or by phoning the Athletics Victoria office on (03) 7032 8400. Please leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries. Emails received after the closing date will not be accepted.
NOTE: Please be aware that following the closure of entries, AV will publish a provisional timetable which will take the place of the Draft Timetable.