Please Note: Athletes do not enter themselves into relay competitions. Clubs will enter and pay for team entries and select the athletes for their teams. Any questions regarding team selection should be made directly to your club.
For an athlete to be eligible to score team points they must be registered before and approved before the 11:59 am Wednesday April 24, 2024 cut off time, otherwise the athletes’ team will compete as an invitational and not score points.
**Currently our system can only take entries via Credit Card payment. If you wish to receive an invoice please use the above Invoice Request form or email sportdelivery@athsvic.org.au.
A reminder that individuals do not need to enter the XCR Relay events, Club Administration manage team entries.
If you wish to compete please reach out to your Team Manager to make them aware that you are available to compete.
Team Managers can either enter directly using a credit card via the following entry portal – CLICK HERE
Team Managers can request an invoice from Athletics Victoria by completing the request form if they wish to make payment via a direct debit – CLICK HERE
Athletics Victoria staff process invoice request forms manually, please allow 2 working days to receive the invoice.
Draft Timetable
StartTime
Division
Runners & Lap Distance
Start Line
11:00 am
Administration & Bib Collection Opens
Timetable TBC
Bibs
Bibs: In the 2024/25 season, there will be no cloth bibs issued. We are committed to reducing our footprint on the environments we use. Your new timing bibs are now made from hardier material, designed to last the whole season – use them for both XCR and track! So please ensure you care for your bibs, e.g. do not machine wash, do not fold. Lost or damaged bibs will incur a new bib fee.
*All athletes are required to wear two Athletics Victoria competition bibs; one with an affixed timing chip must be pinned to the front of the athlete’s competition uniform, the other to the back.
Teams are expected to return all relay bibs and electronic timing tags upon conclusion of their race. Please note that an $80 replacement fee will be invoiced to the club for any electronic timing tags not returned.
As we move toward a more electronic way of staging XCR relay events, the burden on officials and clubs will begin to decrease. For this meet, clubs will be required to supply helpers as per the club duty roster, however will no longer need to provide timekeepers for each team. Nevertheless, we will require some additional assistance to cover gaps on the day.
Team managers are now required to complete the team sheet online via ResultsHub. Clubs are encouraged to submit this prior to completion of competition to allow the timely presentation of medals and publication of results. Teams that have not submitted their athletes will not score points until these have been submitted. If unable to submit via ResultsHub, printed team sheets will be provided to be completed on the day.
Teams are expected to return all relay bibs and electronic timing tags upon conclusion of their race. Please note that an $80 replacement fee will be invoiced to the club for any electronic timing tags not returned.
Eligible Athlete Membership Requirements
Athletes must have an athlete membership submitted and approved by 11:59am on the Wednesday prior to the event for the team to be eligible to score points.
Club Tents
Clubs are encouraged to bring club tents to Jells Park; these can be set up in the section of the park that will be roped off by AV for clubs.
Please note: Athletics Victoria hold the right to ask clubs to lower or pack up marquees to meet our Parks Victoria permit risk management responsibilities.
Presentations
Presentations will be carried out following the verification of results for each event.
If your team has finished in the top three in any of the following event divisions please ensure that your team is available for presentation – located adjacent to the club tent area.
Open Male & Female Premier Division, U20 Male & Female, U18 Male & Female, U16 Male & Female, U14 Male & Female, 40+ Male & Female, 50+ Male & Female, 60+ Male & Female
No medals are awarded for Division 2 down of both male and female competitions.
Food Vendor
Mocha Monkey will be on site selling coffee, muffins, and snacks on the day.
Results
Results, including live results, XCR Team Championship ladders and XCR Individual Championship ladders will be published through out the XCR season on the Athletics Victoria ResultsHub webpage – https://athsvic.resultshub.com.au/
Weather Policy
Athletics Victoria has an Unfavourable Weather Policy in place for the upcoming 2024 On XCR season. Please note we will let athletes and team managers know any information regarding this before the day or make announcements on the morning of the event. Please listen out for these throughout the day for any extreme weather announcements.
If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date. This can be done via email to sportdelivery@athsvic.org.au or by phoning the Athletics Victoria office on (03) 7032 8400. Please leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries. Emails received after the closing date will not be accepted.
NOTE: Please be aware that following the closure of entries, AV will publish a provisional timetable which will take the place of the Draft Timetable.
