Team Entries Close: Monday 24th June 2024, 11:59am (Midday)
Athlete Memberships for Eligibility Close: Wednesday 26th June 2024, 11:59am (Midday)
Location: Sandown Racecourse, Springvale, VIC 3171 (Google link here).
Duathlon: Triathlon Victoria will be holding a duathlon event prior to the Athletics Victoria Relay event. Please keep the bitumen motor racing circuit clear, and exercise caution until that event is completed. Entry to the grandstand and lawn areas will be open before that time, so feel free to come in, set up, visit the administration area to pick up bibs etc. before warming up. Entry to the Sandown Racecourse for Athletics Victoria patrons will be as usual, via Gate 3. Should the track become available earlier for warm ups, announcements will be made. There is no access permitted to the Sandown thoroughbred racing track (grass) under any circumstances for the purposes of warm up. Please refrain from entering this area. Melbourne Racing Club security will be onsite to enforce this.
Team Managers can request an invoice from Athletics Victoria by completing the request form if they wish to make payment via a direct debit – CLICK HERE TO REQUEST AN INVOICE
Athletics Victoria staff process invoice request forms manually, please allow 5 working days to receive the invoice.
Draft Timetable (Coming Soon)
StartTime
Division
Runners & Lap Distance
Start Line
11:00 am
Administration & Bib Collection Opens
Bibs
Bibs: In the 2024/25 season, there will be no cloth bibs issued. We are committed to reducing our footprint on the environments we use. Your new timing bibs are now made from hardier material, designed to last the whole season – use them for both XCR and track! So please ensure you care for your bibs, e.g. do not machine wash, do not fold. Lost or damaged bibs will incur a new bib fee.
*All athletes are required to wear two Athletics Victoria competition bibs; one with an affixed timing chip must be pinned to the front of the athlete’s competition uniform, the other to the back.
Teams are expected to return all relay bibs and electronic timing tags upon conclusion of their race. Please note that an $80 replacement fee will be invoiced to the club for any electronic timing tags not returned.
As we move toward a more electronic way of staging XCR relay events, the burden on officials and clubs will begin to decrease. For this meet, clubs will be required to supply helpers as per the club duty roster, however will no longer need to provide timekeepers for each team. Nevertheless, we will require some additional assistance to cover gaps on the day.
Team managers are now required to complete the team sheet online via ResultsHub. Clubs are encouraged to submit this prior to completion of competition to allow the timely presentation of medals and publication of results. Teams that have not submitted their athletes will not score points until these have been submitted. If unable to submit via ResultsHub, printed team sheets will be provided to be completed on the day.
Teams are expected to return all relay bibs and electronic timing tags upon conclusion of their race. Please note that an $80 replacement fee will be invoiced to the club for any electronic timing tags not returned.
Eligible Athlete Membership Requirements
Athletes must have an athlete membership submitted and approved by 11:59am on the Wednesday prior to the event for the team to be eligible to score points.
Access, Public Transport & Car Parking
Enter on Racecourse Drive via Princes Highway and follow the driveway to the carpark – or if you’re coming by train the pedestrian gate (gate 14) adjacent to Sandown Park railway station will be open for participants. There will be signage directing you to the event site.
Presentations
Presentations will be carried out following the verification of results for each event.
If your team has finished in the top three in any of the following event divisions please ensure that your team is available for presentation – located adjacent to the club tent area.
Open Male & Female Premier Division, U20 Male & Female, U18 Male & Female, U16 Male & Female, U14 Male & Female, 40+ Male & Female, 50+ Male & Female, 60+ Male & Female
No medals are awarded for Division 2 down of both male and female competitions.
Food Vendor
Mocha Monkey will be on site selling coffee, muffins, and snacks on the day.
Results
Results, including live results, XCR Team Championship ladders and XCR Individual Championship ladders will be published through out the XCR season on the Athletics Victoria ResultsHub webpage – https://athsvic.resultshub.com.au/
Weather Policy
Athletics Victoria has an Unfavourable Weather Policy in place for the upcoming 2024 On XCR season. Please note we will let athletes and team managers know any information regarding this before the day or make announcements on the morning of the event. Please listen out for these throughout the day for any extreme weather announcements.
**Club administrators are responsible for completing team entries for XCR Relay events, not individual athletes. Any queries regarding team selection should be directed to your club.
If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date. This can be done via email to sportdelivery@athsvic.org.au or by phoning the Athletics Victoria office on (03) 7032 8400 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries. Emails received after the closing date will not be accepted.
