XCR’18 Round 8 – Anglesea Ekiden Relay

Event Information

UPDATED COURSE MAP (10/8/18)
 
Entry List

Athletics Victoria have decided, after consultation with the Bureau of Meteorology, that in the best interests of officials, volunteers and athletes, the Anglesea Ekiden Relays on Saturday 18^th August 2018 will be cancelled. This is due to the updated extreme weather forecast including 50kmh winds, thunderstorms, hail and lightning predicted late morning and early afternoon. With the exposed nature of the course and terrain, putting members at risk for the duration of the event is not in the best interests of Athletics Victoria, our clubs, officials and participants.

We are extremely disappointed however the safety of all competitors, officials, volunteers, and spectators is paramount and this decision is not taken lightly and apologise for any inconvenience this may have caused.

A section of the original course has now been closed off by Parks Victoria due to a public safety risk.  Athletics Victoria has modified the course as previously published.  The new course, and course distances can be found in the above course map link and the individual leg changes can be found in the competition rules tab.

Ever wanted to compete in a marathon but felt you were not quite up to it? Ekiden is a Japanese term which generally refers to a long-distance relay running race, typically conducted on roads. An Ekiden Relay is commonly held over the marathon distance of 42.195km with teams of runners completing legs of varying distances. Even better, you can enjoy the views of the surf coast from the Great Ocean Road course.

Date: Saturday 18 August, 2018

Location: Anglesea Family Caravan Park (Melway Ref: 514 G7) (Google Maps)

Entry Information: Entries close 11:59am Monday 13 August 2018.

Please Note: Athletes do not enter themselves into relay competitions. Clubs will enter and pay for team entries and select the athletes for their teams. Any questions regarding team selection should be made directly to your club.

Team Managers should will receive an e-mail regarding the entry process for XCR’18 Rd 8 Anglesea Ekiden Relays

For an athlete to be eligible to score team points they must be registered before and approved before the 11:59am Wednesday 15 August 2018 cut off time, otherwise the athletes team will compete as invitational and not score points.

Registrations: The eligibility rules for XCR’18 Rd 8 are as follows:

All clubs must approve registrations by 11:59am Wednesday 15 August 2018 for athletes to be considered eligible to compete.

This means any registrations submitted online after 11:59am Wednesday 15 August 2018 will not be eligible for a scoring team.

Any teams containing athletes not eligible according to the criteria above will be listed as “Invitation” and not score points in the Premiership competition. Teams with unregistered athletes competing under the name of a registered athlete will be disqualified.

NO LATE OR ON DAY ENTRIES WILL BE AVAILABLE FOR THE XCR’18 RELAY SERIES.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at summer@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Competition Rules

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

A pen system will again be used for all divisions at relay events in 2018, please speak with the Athletics Victoria Official at your age group on the procedure required and ensure all athletes understand this.

There must only be 2 athletes from a team in each division/age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

For the safety of all athletes and spectators it is extremely important that everyone obeys all signs and announcements throughout the day.

The course roping is in place to keep athletes separated from spectators, officials and event crew, again it is important that all athletes and spectators respect the course and do not climb under or over any roping.

There will be sections of the course that are not roped off for people to access the course or surrounding grounds.

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Bibs:

Athletes who have registered as an Athletics Victoria member since 1 August 2018, will have their 2018/19 AV bib numbers available for collection at Anglesea.

Athletes who registered prior to 1 August should check with their club representatives as they will have been collected at Lake Wendouree

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire XCR’18 season, please do not throw out your number with the timing tag attached to it. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers. All athletes MUST wear their current AV bibs, front and back (timing bib on the front and cloth number on the back), at all rounds of XCR’18. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

All athletes MUST wear both current AV bibs at all rounds of XCR’18. If an athlete fails to wear both bibs (back and front) they may be disqualified. If any athletes forget their bibs please go to the admin area to get a replacement set prior to the start of the race. Team managers will need to pick up any new memberships from the admin staff on the day of the event.

A reminder that the transfer of bib numbers and/or timing chips to unregistered athletes is a serious breach of competition rules, with significant penalties resulting for all athletes and teams found to be involved. Such actions jeopardises Athletics Victoria’s personal accident insurance policy, and the cover extended to all registered athletes.

Relay Numbers:

Colour coded laminated numbers will be used to identify competitors in each Division or Age Group.  Unlike in previous relay events for the XCR’17 season, there will be different coloured laminated bibs for the different legs of the race.

Please take note of the colours that correspond to each leg, the distance is printed on each bib.

Blue = 9.3km (previously 9.8km)

Yellow = 8.6km (previously 8.8km)

Green = 7.4km (previoulsy 7.9km)

Orange = 6.5km (previously 6.0km)

Pink = 5.8km (previously 5.2km)

White = 4.7km (previously 4.6km)

*Women’s Open and Overage teams will have a ‘W’ in front of their team number.

 All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. A reminder that all athletes competing must wear their 2017 AV registered bib numbers during competition.

Recording Sheets:

In order to get the results out as quickly as possible, we need the assistance of all clubs to fill in the recording sheets in a neat and accurate manner. THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS. We simply require the start time of each athlete, their finish time and the net time. If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

With over 900 athletes anticipated on Saturday and all times to be entered manually, AV really needs the assistance of clubs in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimize data entry errors. If sheets are not handed into the admin area your team will not be entered into the results.

Timetable

Presentations will be made as soon as possible following the completion of the race.

Please note: Individual leg distances have changed from the XCR’18 Handbook. Age groups and divisions will still run the same allocated coloured legs.

Legs are run in order listed in handbook, therefore furthest to shortest.

E.g. Men Premier (9.3km, 8.6km, 7.4km, 6.5km, 5.8km, 4.7km)

Team Managers

Duty clubs:

The following clubs are required to provide three (3) club helpers (unless specified otherwise in bold with the number required) to assist with conducting the event:

APS United (2), Athletics Essendon, Athletics Nunawading (2), Athletics Waverley (2), Box Hill, Casey Cardinia (2), Coburg Harriers (2), Collingwood Harriers, Diamond Valley, Doncaster (2), Frankston, Geelong Region (30), Glenhuntly, Keilor St Bernards, Knox Athletics, Malvern Harriers (2), Melbourne University, Mentone (2), Old Xaverians (2), Richmond Harriers (2), South Melbourne, St Stephens Harriers (2), Traralgon Harriers (2), Victorian Masters (2), Western Athletics (2), Williamstown (2), Yarra Ranges (2).

Please contact Craig Morrow (craig@athsvic.org.au) with the names of the club helpers no later than 12pm (midday) Tuesday 14th August, 2018

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

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Blue = 9.3km (previously 9.8km)

Yellow = 8.6km (previously 8.8km)

Green = 7.4km (previoulsy 7.9km)

Orange = 6.5km (previously 6.0km)

Pink = 5.8km (previously 5.2km)

White = 4.7km (previously 4.6km)

General

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

 Toilet facilities

There are toilet blocks located within the grounds of Anglesea Beachfront Caravan Park.

Car Parking

There is no car parking access within the Caravan Park. Car parking is only available in surrounding areas of the caravan park.

Please Note: Double Yellow Lines in street parking indicates a ‘No Standing Zone’ and you may be issued a parking infringement by the local council. Athletics Victoria is not responsible for any fines that may be issued.

Team Managers of Clubs may drive into the caravan park to drop off club tents and gear but must remove their vehicle and park in surrounding areas.

This year there will be a designated Team Manager drop off zone for club tents and equipment.

We request if Team managers can please drop their clubs gear off an hour before the event at 10:30am between 11:30am any time after 11:30am you will not be allowed access into the caravan park.

There will be traffic marshals to guide you through this zone. Please just drop off your gear and proceed immediately to the car parks outside the caravan park. The traffic marshal will take care of it until you return to set it up. There is strictly no car parking in the drop off zone and we ask you to please comply with the steward’s requests.

Looking after Anglesea Caravan Park:

We are very grateful for the opportunity to compete at Anglesea. Clubs are asked to remind their members of the following:

• Park only in designated parking bays
• Take home all rubbish so that we leave the venue as we found it.
• Do not litter any rubbish along the course. Please use bins provided
• Make sure your athletes leave the toilet blocks in a respectable state.

Upcoming Events

Please see below dates for our upcoming XCR’18 events.

XCR’18 Rd 9 – Burnley Half Marathon

• Date: Sunday 2 September, 2018
• Entries Close: 11:59am, Wednesday 29 August, 2018.

 XCR’18 Rd 10 – Tan Relays

• Date: Saturday 15 September, 2018
• Entries Close: 11:59am, Monday 10 September, 2018