Event Information

Results
 
Team Results

A school team based relay event located at one of the most popular locations for elite sports clubs to complete their time trials, Princes Park in Carlton. This competition offers students an exciting opportunity to compete with classmates in the hustle of relay running and change overs. The event generates a great vibe and inclusive atmosphere, with a wide mix of schools from all over Victoria involved. There is plenty of room for schools to set up their tents and we would love to see everyone embrace the new location for 2018.

What: 2018 Victorian All Schools Road Relay Championships
Date: Saturday 12^th May, 2018
Location: Princes Park (Melway Ref: 29 G11) (Google Maps)

Car Parking: Car parking is available in the allocated parking area only. These are located along Royal Pde, Bowen Cres and surrounding streets.

Please Note: Some areas may be permit parking or ticketed parking. Athletics Victoria does not take any responsibility for any infringements that may be issued.

There is strictly no parking in the parkland area. Athletics Victoria is not responsible for any parking tickets that may be issued by the City of Melbourne.

Food Vendor: Mocha Monkey will be on site selling coffee, tea, cakes and snacks.

School Tents: All school tents must be secured by weights only. Tents will be located in an allocated area beside the course. Please look for the ‘School Tents’ sign.

First Aid: St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Competition Rules

Age Group:

Date of birth is taken from 31 December, 2018. Please check athletes are competing in the correct age group for their event. If your team needs to be changed due to the age group entered being incorrect please let AV know as soon as possible.

Age Group	Year of Birth	Relay Length	Course Laps
Under 14	2005, 2006, 2007	4 x 2.2km	1 x 2.2km
Under 16	2003, 2004	4 x 2.2km	1 x 2.2km
Under 18	2001, 2002	4 x 3km	1 x 3km
Under 20	1999, 2000	4 x 3km	1 x 3km

Course:
Fluoro orange and blue flags will be used to mark the course – the orange flags will be to the left and the blue flags to the right. Safety Tape and stakes will continue to be used at major corners and the start/finish zone. There must only be 2 athletes from a team in each age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

Relay Numbers: Colour coded laminated numbers will be used to identify competitors in each age group: 

U14 Boys & Girls	U16 Boys & Girls	U18 Boys & Girls	U20 Boys & Girls
Pink	Green	Orange	White

Coded numbers identifying age group will be used, i.e. ‘16’ for U16, ‘20’ for U20 and then the team number will be the ‘1’, ‘2’ – ‘40’ next to the age group number for example 14.1 or 14.40.

 All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. Each schools team will have their own bib number with athletes 1 & 3 wearing the same numbers and athletes 2 & 4 wearing the other numbers during their leg of the relay.

All numbers must be returned to AV at the end of competition. Please do so by placing the numbers in the tubs located at the AV Admin area.

Running Tags: The last runner of each team will wear a tag around their wrist which will have their team, age division and bib number on it. Once the final runner has completed their leg of the relay an official/club helper will take the tag off the runner to help keep a track of the finish order.

Please make sure the final athlete is wearing this tag and it is handed in at the end of the race.

 Weather Policy: Athletics Victoria has a wet/warm weather policy in place for the upcoming XCR’18 season. Please note we will let Team Managers know any information regarding this before the day or make announcements on the morning of the event. Please listen out for these throughout the day if any extreme weather announcements.

Timetable

10:00am	U/14 Boys, U/14 Girls, U/16 Boys, U/16 Girls – 4 x 2.2km (1 lap each athlete)
11:00am	U/18 Boys, U/18 Girls, U/20 Boys, U/20 Girls – 4 x 3km (1 lap each athlete)

Team Managers

School Team Manager Briefing:

There will be a school team manager briefing held at 9.30am at the starting line area:

• One representative from each school will need to attend
• This is a time to ask any questions regarding the day to the competition director

Race Packs:

Race packs can be collected from the AV Admin area prior to the commencement of the first race

• Packs will include relay numbers, timing sheets and running tags for the final runner of each team

Recording Sheets:

• We need the assistance of all schools to fill in the recording sheets in a neat and accurate manner
• We require the start, finish and net time of each athlete

THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS
If athletes wish to record their lap times they, or their coaches will need to organise it themselves. AV really needs the assistance of schools in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimise data entry errors.

If sheets are not handed into the AV Admin area your team will not be entered into the results.

If the weather in unfavourable on the day please see the administration area and we can provide you with large plastic pockets to use to keep recording sheets are dry as possible.

Course Map

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General

Upcoming Events:

Please see below closing dates for upcoming school events. Entries for this event can be done via the school or athlete portal – if you require help please contact the AV office prior to entries closing.

All Schools Cross Country Championships – Bundoora

• Event Date: Saturday 16 June, 2018
• Entries Close: 11:59am Monday 4 June 2018

If you have any questions or feedback relating to this document, please email (xcr@athsvic.org.au) or call Athletics Victoria (03) 8646 4500.

 

General Information

Results

Team Ladders

Princes Park Times

One of the most popular locations for elite sports clubs to complete their time trials, the XCR’17 season culminates at a new location, Princes Park. A very flat and fast course, athletes will complete one lap of the 3.2km course each in the hope of bringing the XCR’17 premiership back to their club. There is plenty of room for clubs to set up their tents and we would love to see all clubs embrace the new location for 2017.

Note: For athletes to be eligible to compete and score points for their team, they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 12pm (Midday) Wednesday 13 September.

• 2017 Max Package (Access to both XCR & Track & Field seasons. **Note: Bundoora is not included for Dual and Junior Members)
• XCR’17 Package (Access to XCR’17 only. **Note: Bundoora is not included for Dual and Junior members)
• XCR’17 Relay Package (Access to XCR Relay events only)

Event Entry Guide

Athletes who have not purchased one of these packages will not be eligible to compete and score points for their team.

Your club is responsible for entering teams, please ensure you notify team managers of your eligibility if you have completed you membership and purchased one of the above packages.

Timetable

Timetable/Run Sheet:

9:00am	Men Open Premier, Division 2	6 x 3.2km
	Men Open Division 3, 4	5 x 3.2km
	Men Open Division 5, 6, 7	4 x 3.2km
	Men Open Division 40+, 50+	3 x 3.2km
	Men U20, U18	3 x 3.2km
9:05am	Women Open Premier Division	5 x 3.2km
	Women Open Division 2, 3	4 x 3.2km
	Women Open Division 4, 5, 40+	3 x 3.2km
	Women U20, U18, U16, U14	3 x 3.2km
	Men U16, U14	3 x 3.2km

Presentations will be made as soon as possible following the completion of the race.

Venue Information

Club tents:

Clubs are encouraged to bring their club tents and set them up on the grassland at Princes Park.

There is strictly no pegging of tents. All tents must be weighted, any clubs found to be pegging will be asked to replace them with weights or remove their tents.

Pegging of tents greatly jeopardises Athletics Victoria’s permit with the City of Melbourne and may result in not using the location for future events if broken.

Food Vendor: Mocha Monkey will be on site selling coffee, tea, cakes and snacks. Melbourne University will be operating a BBQ.

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Toilet facilities:

There are toilet blocks located at Princes Park and there will also be portable toilets brought in for competitors.

Looking after Princes Park:

We are very grateful for the opportunity to compete Princes Park. Clubs are asked to remind their members of the following:

• Park only in designated parking bays
• Take home all rubbish so that we leave the venue as we found it
• Do not litter any rubbish along the course. Please use bins provided
• Make sure your athletes leave the toilet blocks in a respectable state.
• Please adhere to and respect the City of Melbourne’s rules, regulations and permit.

Competition Information

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

A pen system will again be used for all divisions at relay events in 2017, please speak with the Athletics Victoria Official at your age group on the procedure required and ensure all athletes understand this.

There must only be 2 athletes from a team in each division/age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

For the safety of all athletes and spectators it is extremely important that everyone obeys all signs and announcements throughout the day.

The course roping is in place to keep athletes separated from spectators, officials and event crew, again it is important that all athletes and spectators respect the course and do not climb under or over any roping.

There will be sections of the course that are not roped off for people to access the course or surrounding grounds.

Non-finishing athletes:

Any athlete who cannot complete the course for any reason and pulls outs before crossing the finishing line MUST report to the competition director or an official at the finish line. This is to ensure all athletes are accounted for on the course before event pack up begins.

NO LATE OR ON DAY ENTRIES WILL BE AVAILABLE FOR THE XCR’17 SERIES.

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Timing Bibs:

Athletes who have purchased an XCR’17 Package, Max Package XCR’17 Relay Package, since 6 September 2017, will have their 2017/18 AV bib numbers available for collection at Princes Park.

Athletes who registered prior to 6 September should check with their club representatives as they will have been collected at Burnley.

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire 2017/18 season, please do not throw out your numbers. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers.

All athletes MUST wear their current AV bibs, front and back, at all rounds of XCR’17. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

*NB: Athletes that require temporary or replacement bibs can purchase them up to 30 minutes prior to their scheduled event start time.

Relay Numbers:

Colour coded laminated numbers will be used to identify competitors in each Division or Age Group. In 2017 all open and senior men will wear BLUE numbers while all open and senior women will wear YELLOW.

In senior Divisions the number will indicate the Division and Team Number, i.e. blue number 4-5 will be team 5 in Men’s Division 4. Masters numbers will have their age group as the first number, i.e. ‘40’ for Over 40.

For junior athletes in 2017, all Under 14 athletes will wear PINK numbers, all Under 16 athletes will wear GREEN numbers, all Under 18 athletes will wear ORANGE numbers and all Under 20 athletes will wear WHITE numbers. Colour coded numbers identifying their age group will be used, i.e. ‘16’ for U16.

All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. A reminder that all athletes competing must wear their 2017 AV registered bib numbers during competition and this number must be visible to officials throughout competition.

Recording Sheets:

In order to get the results out as quickly as possible, we need the assistance of all clubs to fill in the recording sheets in a neat and accurate manner. THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS. We simply require the start time of each athlete, their finish time and the net time. If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

With over 900 athletes anticipated on Saturday and all times to be entered manually, AV really needs the assistance of clubs in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimize data entry errors. If sheets are not handed into the admin area your team will not be entered into the results.

Team Manager Information

Duty clubs:

The following clubs are required to provide three (3) club helpers (unless specified otherwise in bold with the number required) to assist with conducting the event:

APS United, Athletics Essendon, Athletics Nunawading, Athletics Waverley, Box Hill (4), Casey Cardinia, Collingwood Harriers (4), Diamond Valley, Doncaster, Frankston, Glenhuntly, Ivanhoe, Keilor St Bernards (4), Knox Athletics, Maccabi (2), Melbourne University (4), Mentone (4), Mornington Peninsula, Old Xaverians, Richmond Harriers (2), Ringwood, Sandringham, South Melbourne, St Stephens Harriers, Traralgon Harriers, Victorian Masters, Western Athletics, Williamstown (1), Yarra Ranges (4).

Please contact Andrea Hallett (andrea@athsvic.org.au) with the names of the club helpers no later than 12pm (midday) Tuesday 12 September.

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map