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XCR’17 Round 5 – Sandown Racecourse Relays

July 8, 2017 @ 12:00 pm - 3:00 pm

General Information


Team Ladders

Home to a number of motorsport events, Sandown Racecourse is the second relay event for XCR’17. The testing conditions and wind that blows through Sandown is a test for the greatest of athletes.

Note: For athletes to be eligible to compete and score points for their team, they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 12pm (Midday) Wednesday 5 July:

  • 2017 Max Package (Access to both XCR & Track & Field seasons)
  • XCR’17 Package (Access to XCR’17 only)
  • XCR’17 Relay Package (Access to XCR Relay events only)

Athletes who have not purchased one of these packages will not be eligible to compete and score points for their team.

Your club is responsible for entering teams, please ensure you notify team managers of your eligibility if you have completed you membership and purchased one of the above packages.

Upcoming Events

Please see below dates for our upcoming XCR’17 events.

XCR’17 Rd 6 – Albert Park 10km Road Race

  • Date: Sunday 16 July, 2017
  • Entries Close: 12pm (Midday), Wednesday 12 July, 2017

XCR’17 Rd 7 – Lake Wendouree 15km Road Race

  • Date: Saturday 29 July, 2017
  • Entries Close: 12pm (Midday), Wednesday 26 July, 2017


Timetable/Run Sheet:

11:15am *LAVic Race 1: 6km Road Relay Boys & Girls U11 and U12
12:15pm *LAVic Race 2: 4.5km Road Relay Boys & Girls U9 and U10
12:45pm AV Race 1: 6.2km Road Relay Women Open Premier, Div 2, 3, 4, 5, 40+

Men Open Premier, Div 2, 3, 4, 5, 6, 7, 40+, 50+, U20

1:15pm AV Race 2: 3.1km Road Relay Women U20, U18, U16, U14

Men U18, U16, U14

1:15pm *LAVic Race 3: 9.3km Road Relay Boys & Girls U13-U15

Presentations will be made as soon as possible following the completion of the race.

*Indicates Little Athletics Victoria run competitions.

Venue Information

Club tents:

Due to the grandstand, there is no room for Club Tents to be set up, however clubs are encouraged to bring their club flags and banners to put up in the grandstand.

Food Vendor:

Mocha Monkey will be on site selling coffee, tea, cakes and snacks. Frankston Athletics Club will also be providing food and drinks throughout the day.

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Toilet facilities

There are toilets located under the main grandstand at Sandown Racecourse for athletes and general public to use.

Looking after Sandown Racecourse

We are very grateful for the opportunity to compete at Sandown Racecourse. Clubs are asked to remind their members of the following:

  • Dogs are not permitted at Sandown Racecourse.
  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Competition Information


All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

A pen system will again be used for all divisions at relay events in 2017, please speak with the Athletics Victoria Official at your age group on the procedure required and ensure all athletes understand this.

There must only be 2 athletes from a team in each division/age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

For the safety of all athletes and spectators it is extremely important that everyone obeys all signs and announcements throughout the day.

The course roping is in place to keep athletes separated from spectators, officials and event crew, again it is important that all athletes and spectators respect the course and do not climb under or over any roping.

There will be sections of the course that are not roped off for people to access the course or surrounding grounds.

Non-finishing athletes:

Any athlete who cannot complete the course for any reason and pulls outs before crossing the finishing line MUST report to the competition director or an official at the finish line. This is to ensure all athletes are accounted for on the course before event pack up begins.

Please Note: Little Athletics Victoria will be holding their State Road Relay Championships in conjunction with Athletics Victoria, please allow for time to find a carpark with more people expected to attend Sandown Racecourse.

Please see timetable for race information, times and distances.

Athletes are not to warm up on the first kilometer after the pit buildings as Little Athletics Victoria races will be held from 11:15am in this area of the course.

Course Configuration:

Two separate races will be conducted on Saturday for Athletics Victoria. The respective start times and course configurations are:

Time Age Group Race Distance/Laps
12:45pm Women Open/Masters, Men Open/Masters, Men U20, 6.2km/2 x 3.1km laps of Sandown Racecourse
1:15pm Women U20, U18, U16, U14

Men U18, U16, U14

3.1km/1 x 3.1km lap of Sandown Racecourse


Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Timing Bibs:

Athletes who have purchased an XCR’17 Package, Max Package or XCR Relay Package, since 14 June 2017, will have their 2017/18 AV bib numbers available for collection at Sandown.

Athletes who registered prior to 14 June should check with their club representatives as they will have been collected at Bundoora.

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire 2017/18 season, please do not throw out your numbers. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers.

All athletes MUST wear their current AV bibs, front and back, at all rounds of XCR’17. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.


Relay Numbers:

Colour coded laminated numbers will be used to identify competitors in each Division or Age Group. In 2017 all open and senior men will wear BLUE numbers while all open and senior women will wear YELLOW.

In senior Divisions the number will indicate the Division and Team Number, i.e. blue number 4-5 will be team 5 in Men’s Division 4. Masters numbers will have their age group as the first number, i.e. ‘40’ for Over 40.

For junior athletes in 2017, all Under 14 athletes will wear PINK numbers, all Under 16 athletes will wear GREEN numbers, all Under 18 athletes will wear ORANGE numbers and all Under 20 athletes will wear WHITE numbers. Colour coded numbers identifying their age group will be used, i.e. ‘16’ for U16.

All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. A reminder that all athletes competing must wear their 2017 AV registered bib numbers during competition and this number must be visible to officials throughout competition.

Please Note: For athletes that wear a crop top, the relay divisional number can be pinned to their shorts on their hips.

Recording Sheets:

In order to get the results out as quickly as possible, we need the assistance of all clubs to fill in the recording sheets in a neat and accurate manner. THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS. We simply require the start time of each athlete, their finish time and the net time. If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

With over 900 athletes anticipated on Saturday and all times to be entered manually, AV really needs the assistance of clubs in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimize data entry errors. If sheets are not handed into the admin area your team will not be entered into the results.

Team Manager Information

Duty clubs:

The following clubs are required to provide three (3) club helpers (unless specified otherwise in bold with the number required) to assist with conducting the event:

APS United (2), Athletics Essendon, Athletics Nunawading, Athletics Waverley, Box Hill, Casey Cardinia, Coburg Harriers, Collingwood Harriers (4), Diamond Valley (4), Doncaster, Ivanhoe (1), Keilor St Bernards (4), Knox Athletics, Maccabi (2), Mentone, Mornington Peninsula (2), Old Xaverians, Richmond Harriers (4), Sandringham, South Melbourne, Traralgon Harriers, Victorian Masters, Wellington, Western Athletics, Williamstown, Yarra Ranges.

Please contact Andrea Hallett (andrea@athsvic.org.au) with the names of the club helpers no later than 12pm (midday) Tuesday 4 July.

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map


July 8, 2017
12:00 pm - 3:00 pm