Event Entry Guide
Selection Trial for the Australian Cross Country Championships. This bumper day of cross country racing incorporates the Victorian All Schools Cross Country Championships and also serves as the selection trial for the Australian Cross Country Championships. The Open and Overage men’s race covers 10km of the gruelling slopes of Bundoora Park, while the women’s race covers 10km. Juniors race over 3km, 4km, 6km or 8km.
Note: For athletes to be eligible to compete and score points for their team, they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 12pm (Midday) Wednesday 14 June:
- 2017 Max Package (Access to both XCR & Track & Field seasons. **Note: Bundoora is not included for Dual and Junior Members)
- XCR’17 Package (Access to XCR’17 only. **Note: Bundoora is not included for Dual and Junior members)
- Individual Event Entry
Athletes who have not purchased one of these packages will not be eligible to compete and score points for their team.
Note: Open age athletes that have purchased either the XCR’17 Package or the 2017/18 Max Package, do not need to complete an entry for this event. Dual & Junior age athletes, please return to the ‘Events’ page and register through the 2017 Victorian All Schools Cross Country Championships event.
Please see below dates for our upcoming XCR’17 events
XCR’17 Rd 5 – Sandown Road Relays
- Date: Saturday 8 July, 2017
- Entries Close: 12pm (Midday), Monday 3 July, 2017
XCR’17 Rd 6 – Albert Park 10km Road Race
- Date: Sunday 16 July, 2017
- Entries Close: 12pm (Midday), Wednesday 12 July 2017.
|10:00am||Race 1: 3km Cross Country||Under 14 Girls*|
|10:20am||Race 2: 3km Cross Country||Under 14 Boys*|
|10:40am||Race 3: 4km Cross Country||Under 15 Girls, Under 16 Girls*|
|11:00am||Race 4: 4km Cross Country||Under 15 Boys, Under 16 Boys*|
|11:20am||Race 5: 4km Cross Country||Under 17 Girls, Under 18 Girls*|
|11:45am||Race 6: 6km Cross Country||U17 Boys, Under 18 Boys*|
|11:50am||Bib Purchasing Closes for Women U20|
|12:20pm||Race 7: 6km Cross Country||Under 20 Women**|
|12:25pm||Bib Purchasing closes for Men U20|
|12:55pm||Race 8: 8km Cross Country||Under 20 Boys**|
|1:05pm||Bib Purchasing closes for Women Open & Masters|
|1:35pm||Race 9: 10km Cross Country||Women Open & Masters|
|2:05pm||Bib Purchasing closes for Men Open & Masters|
|2:35pm||Race 10: 10km Cross Country||Men Open & Masters|
*Events are 2017 Victorian All School Championship events, not Athletics Victoria club events.
** U20 race will have 2 championships both school and Athletics Victoria XCR Round 4 run at the same time.
Presentations will be made as soon as possible after each event.
All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.
In the Open Men & Women’s races the Premier Division team athletes (6 men & 5 women) from the 10 clubs in each gender will be eligible for a priority start in their respective races. Athletes are asked to make their way to the front of the pack before the race. Please speak to the officials on the day if athletes are unsure about this process.
If an athlete fails to make their event start time, please go to the AV Administration tent to seek advice on joining another race as an invitational athlete for no points. The competition director is the only person who can approve an athlete changing age groups or races on the day of the event.
Event warm-up is not to be conducted in front of the start line. Athletes are not allowed to front filter into this area, they MUST approach the start from behind the line. Any athletes caught front filtering may be asked to move to the back of the pack by officials.
The 2017 Victorian All Schools championships will be held in conjunction with this round of XCR. All athletes competing in the U14 – U18 age groups will compete for their school, please note these athletes MUST have registered to compete in this event prior to the June 5 entry closing deadline (XCR Packages do not cover this event for these age groups). Under 20 athletes will compete for both their school and club if both of these apply to those who have entered. Medals for this age group will be awarded to the first three Athletics Victoria members in the XCR’17 Rd 4 event and the first three placegetters in the 2017 Victorian All Schools event also.
Mocha Monkey will be on site selling coffee, tea, cakes and snacks. Doncaster Athletics Club will also be providing food and drinks throughout the day.
St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.
Clubs are encouraged to bring club tents to Bundoora Park. The area for club tents is adjacent to the finish and start line, please look for signage.
A number of toilet blocks are located close to the finish area. It is the responsibility of clubs and athletes to ensure all toilet facilities are left in a respectable state.
Looking after Bundoora Park
We are very grateful for the opportunity to compete at Bundoora Park. Clubs are asked to remind their members of the following:
- Park only in designated parking bays
- Take home all rubbish so that we leave the venue as we found it
- Do not litter any rubbish along the course. Please use bins provided
- Make sure your athletes leave the toilet blocks in a respectable state
Ten separate races will be conducted on Saturday. The respective start times are:
|Time||Age Group Race||Distance/Laps|
|10:00am||Girls U14||3km/1x3km course|
|10:20am||Boys U14||3km/1x3km course|
|10:40am||Girls U15 & U16||4km/2x2km course|
|11:05am||Boys U15 & U16||4km/2x2km course|
|11:20am||Girls U17 & U18||4km/2x2km course|
|11:45am||Boys U17 & U18||6km/1x2km, 1x4km course|
|12:20pm||Women U20||6km/1x2km, 1x4km course|
|12:55pm||Men U20||8km/2x4km course|
|1:35pm||Women Open & Masters||10km/1x2km, 2x4km course|
|2:35pm||Men Open & Masters||10 km/1x2km, 2x4km course|
NO LATE OR ON DAY ENTRIES WILL BE AVAILABLE FOR THE XCR’17 SERIES.
In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (firstname.lastname@example.org) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.
Athletes who have purchased an XCR’17 Package, Max Package or individual event entry, since 24 May 2017, will have their 2017/18 AV bib numbers available for collection at Bundoora Park.
Athletes who registered prior to 24 May should check with their club representatives as they will have been collected at Cruden Farm.
The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.
Please Note: This is your bib number for the entire 2017/18 season, please do not throw out your numbers. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers.
All athletes MUST wear their current AV bibs, front and back, at all rounds of XCR’17. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.
REMEMBER NO BIBS = NO TIME
All school aged athletes (U14 – U20) competing in the 2017 Victorian All Schools event MUST pick up their temporary school bibs for this event. Athletes in the U14-U18 age groups who are registered with Athletics Victoria will still need to collect a temporary bib number from administration for their race.
A reminder that the transfer of bib numbers to unregistered athletes is a serious breach of competition rules, with significant penalties resulting for all athletes and teams found to be involved. Such actions jeopardises Athletics Victoria’s personal accident insurance policy, and the cover extended to all registered athletes.
Any athlete who cannot complete the course for any reason and pulls outs before crossing the finishing line MUST report to the competition director or an official at the finish line. This is to ensure all athletes are accounted for on the course before event pack up begins.
Team Manager Information
The following clubs are required to provide three (3) club helpers (unless specified otherwise in bold with the number required) to assist with conducting the event:
APS United, Athletics Waverley, Box Hill, Coburg Harriers, Collingwood Harriers, Diamond Valley, Keilor St Bernards (2), Melbourne University (4)
Athletics Nunawading, Frankston, Glenhuntly, Knox Athletics, Mentone, Mornington Peninsula, St Stephens Harriers, Williamstown.
Please contact Craig Morrow (email@example.com) with the names of the club helpers no later than 12pm (midday) Wednesday 14 June.
All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.
Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.