XCR’18 Round 7 – Lake Wendouree

Event Information

The traditional stomping ground of XCR legend Steve Moneghetti, Lake Wendouree once again provides the backdrop for this fast-paced event, with open athletes completing 15km and juniors 6km courses. After the race, stay on and enjoy the best the city and surrounding Goldfields have to offer, including the Eureka Centre, Sovereign Hill, the Gold Museum and the Botanical Gardens.

What: XCR’18 Rd 7 – Road Race

Date: Saturday 4 August, 2018

Location: Lake Wendouree, Ballarat (Melway Ref B165)  (Google Maps)

Car parking and road closures: Plenty of Car Parking is available within and around Lake Wendouree and Windmill Dr.  No cars are to be driven onto the course; all cars must park in the allocated car parking area. Please don’t erect club tents in the Car Park as there is plenty of room for these in the finish area.

Club tents: Clubs are encouraged to bring club tents to Lake Wendouree. The area for club tents is adjacent to the finish line, please look for signage.

First Aid: St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Entry Information: Athletes must register via the Athletics Victoria website.

For an athlete to be eligible to score team points they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 11:59am Wednesday 1 August:

  • 2018 Max Package
  • XCR’18 Package
  • Individual Event Entry

Entries Close: 11:59am Wednesday 1 August, 2018

Please remember to approve any memberships before the 11:59am Wednesday 1 August cut off time, otherwise athletes will compete via invitation.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at summer@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Competition Rules

Events: All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

In the Open Men & Women’s races the Premier Division team athletes (6 men & 5 women) from the 10 clubs in each gender will be eligible for a priority start in their respective races. Athletes are asked to make their way to the front of the pack before the race. Please speak to the officials on the day if athletes are unsure about this process.

If an athlete fails to make their event start time, please go to the AV Administration tent to seek advice on joining another race as an invitational athlete for no points. The competition director is the only person who can approve an athlete changing age groups or races on the day of the event.

Event warm-up is not to be conducted in front of the start line. Athletes are not allowed to front filter into this area, they MUST approach the start from behind the line. Any athletes caught front filtering may be asked to move to the back of the pack by officials.

Course Configuration:

Three separate races will be conducted on Saturday. The respective start times are:

Time Age Group Race Distance/Laps
1:30pm Junior Men & Women 6km/Turning point along lake.
1:55pm Early Starters Men & Women 15km/2 laps including turning point.
2:30pm Open Men & Women

Masters Men & Women

15km/2 laps including turning point.

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Timing Bibs:

Athletes who have registered as an Athletics Victoria member since 18 July 2018, will have their 2018/19 AV bib numbers available for collection at Lake Wendouree.

Athletes who registered prior to 18 July should check with their club representatives as they will have been collected at Albert Park.

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire XCR’18 season, please do not throw out your number with the timing tag attached to it. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers. All athletes MUST wear their current AV bibs, front and back (timing bib on the front and cloth number on the back), at all rounds of XCR’18. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

REMEMBER NO BIBS = NO TIME

Timetable
Time Age Group Race Distance/Laps
1:30pm Junior Men & Women 6km/Turning point along lake.
1:55pm Early Starters Men & Women 15km/2 laps including turning point.
2:30pm Open Men & Women, Masters Men & Women 15km/2 laps including turning point.

Presentations will be made as soon as possible after each event.

Team Managers

Duty clubs:

The following region is required to provide (40) club helpers to assist with conducting the event:

Ballarat Region

 Please contact Andrea Hallet (Andrea@athsvic.org.au) if you have any questions regarding club helper duties.

All officials, time keepers and course marshals must report to the Controller of Officials no later than 12:30pm.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

General

Toilet facilities

A number of toilet blocks are located close to the finish area. It is the responsibility of clubs and athletes to ensure all toilet facilities are left in a respectable state.

Looking after Lake Wendouree

We are very grateful for the opportunity to compete at Lake Wendouree Clubs are asked to remind their members of the following:

  • Park only in designated parking bays
  • Respect the park and the permits – no pegging allowed.
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Upcoming Events

Please see below dates for our upcoming XCR’17 events

 XCR’18 Rd 8 Anglesea Ekiden Relay

  • Date: Saturday 18 August 2018
  • Entries Close: 11:59am  Monday 3 August 2018

 XCR’18 Rd 9 Burnley Half Marathon

  • Date: Sunday 2 September 2018
  • Entries Close: 11:59am Wednesday 29 August 2018