XCR’18 Round 5 – Sandown Racecourse Relays

Event Information

Home to a number of motorsport events, Sandown Racecourse is the second relay event for XCR’18. The testing conditions and wind that blows through Sandown is a test for the greatest of athlete.

What: XCR’18 Rd 5 – Sandown Racecourse

Date: Saturday 7 July, 2018

Location: 591-659 Princes Hwy, Springvale VIC 3171 (Melway Ref: 80 D7) (Google Maps)

Entry Information: Entries close 11:59am Monday 2 July 2018.

Please Note: Athletes do not enter themselves into relay competitions. Clubs will enter and pay for team entries and select the athletes for their teams. Any questions regarding team selection should be made directly to your club.

Team Managers should  receive an e-mail regarding the entry process for XCR’18 Rd 5 prior to entries closing.

For an athlete to be eligible to score team points they must be registered before and approved before the 11:59am Wednesday 4 July 2018 cut off time, otherwise the athletes team will compete as invitational and not score points.

Registrations: The eligibility rules for XCR’18 Rd 1 are as follows:

All clubs must approve registrations by 11:59am Wednesday 4 July 2018 for athletes to be considered eligible to compete.

This means any registrations submitted online after 11:59am Wednesday 4 July 2018 will not be eligible for a scoring team.

Any teams containing athletes not eligible according to the criteria above will be listed as “Invitation” and not score points in the Premiership competition. Teams with unregistered athletes competing under the name of a registered athlete will be disqualified.

NO LATE OR ON DAY ENTRIES WILL BE AVAILABLE FOR THE XCR’18 RELAY SERIES.

Competition Rules

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

A pen system will again be used for all divisions at relay events in 2017, please speak with the Athletics Victoria Official at your age group on the procedure required and ensure all athletes understand this.

There must only be 2 athletes from a team in each division/age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

For the safety of all athletes and spectators it is extremely important that everyone obeys all signs and announcements throughout the day.

The course roping is in place to keep athletes separated from spectators, officials and event crew, again it is important that all athletes and spectators respect the course and do not climb under or over any roping.

There will be sections of the course that are not roped off for people to access the course or surrounding grounds.

Non-finishing athletes:

Any athlete who cannot complete the course for any reason and pulls outs before crossing the finishing line MUST report to the competition director or an official at the finish line. This is to ensure all athletes are accounted for on the course before event pack up begins.

Please Note: Little Athletics Victoria will be holding their State Road Relay Championships in conjunction with Athletics Victoria, please allow time to find a carpark with more people expected to attend Sandown Racecourse.

Please see timetable for race information, times and distances.

Athletes are not to warm up on the first kilometer after the pit buildings as Little Athletics Victoria races will be held from 11:15am in this area of the course.

Course Configuration:

Two separate races will be conducted on Saturday for Athletics Victoria. The respective start times and course configurations are:

Time Age Group Race Distance/Laps
12:45pm Women Open/Masters, Men Open/Masters, Men U20, 6.2km/2 x 3.1km laps of Sandown Racecourse
1:15pm Women U20, U18, U16, U14

Men U18, U16, U14

3.1km/1 x 3.1km lap of Sandown Racecourse

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Bibs: 

All athletes MUST wear both current AV bibs at all rounds of XCR’18. If an athlete fails to wear both bibs (back and front) they may be disqualified. If any athletes forget their bibs please go to the admin area to get a replacement set prior to the start of the race. Team managers will need to pick up any new memberships from the admin staff on the day of the event.

A reminder that the transfer of bib numbers and/or timing chips to unregistered athletes is a serious breach of competition rules, with significant penalties resulting for all athletes and teams found to be involved. Such actions jeopardises Athletics Victoria’s personal accident insurance policy, and the cover extended to all registered athletes

REMEMBER NO BIBS = NO TIME

Relay Numbers:

Colour coded laminated numbers will be used to identify competitors in each Division or Age Group. In 2018 all open and senior men will wear BLUE numbers while all open and senior women will wear YELLOW.

In senior Divisions the number will indicate the Division and Team Number, i.e. blue number 4-5 will be team 5 in Men’s Division 4. Masters numbers will have their age group as the first number, i.e. ‘40’ for Over 40.

For junior athletes in 2018, all Under 14 athletes will wear PINK numbers, all Under 16 athletes will wear GREEN numbers, all Under 18 athletes will wear ORANGE numbers and all Under 20 athletes will wear WHITE numbers. Colour coded numbers identifying their age group will be used, i.e. ‘16’ for U16.

All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. A reminder that all athletes competing must wear their 2017 AV registered bib numbers during competition and this number must be visible to officials throughout competition.

Please Note: For athletes that wear a crop top, the relay divisional number can be pinned to their shorts on their hips.

Recording Sheets:

In order to get the results out as quickly as possible, we need the assistance of all clubs to fill in the recording sheets in a neat and accurate manner. THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS. We simply require the start time of each athlete, their finish time and the net time. If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

With over 900 athletes anticipated on Saturday and all times to be entered manually, AV really needs the assistance of clubs in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimize data entry errors. If sheets are not handed into the admin area your team will not be entered into the results.

Timetable
Time Race Age Group
11:15am *LAVic Race 1: 6km Road Relay Boys & Girls U11 and U12
12:15pm *LAVic Race 2: 4.5km Road Relay Boys & Girls U9 and U10
12:45pm AV Race 1: 6.2km Road Relay Women Open Premier, Div 2, 3, 4, 5, 40+

Men Open Premier, Div 2, 3, 4, 5, 6, 7, 40+, 50+, U20

1:15pm AV Race 2: 3.1km Road Relay Women U20, U18, U16, U14

Men U18, U16, U14

1:15pm *LAVic Race 3: 9.3km Road Relay Boys & Girls U13-U15

Presentations will be made as soon as possible following the completion of the race.

*Indicates Little Athletics Victoria run competitions

Team Managers

Club Duties:

The following clubs are required to provide three (3) club helpers (unless specified otherwise in bold with the number required) to assist with conducting the event:

 APS United (2), Athletics Essendon, Athletics Nunawading, Athletics Waverley, Box Hill, Coburg Harriers, Collingwood Harriers (4), Diamond Valley (4), Doncaster, Glenhuntly, Ivanhoe (1), Knox Athletics, Maccabi (2), Melbourne University (4), Mentone, Mornington Peninsula (2), Old Xaverians (4), Richmond Harriers, Sandringham, South Melbourne, St Kevins, Traralgon Harriers, Victorian Masters, Wellington, Western Athletics, Williamstown, Yarra Ranges.

Please contact Craig Morrow (craig@athsvic.org.au) with the names of the club helpers no later than 12pm (midday) Tuesday 3 July.

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

General

Food Vendor:

Mocha Monkey will be on site selling coffee, tea, cakes and snacks.

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

 Toilet facilities:

There are toilets located under the main grandstand at Sandown Racecourse for athletes and general public to use.

Looking after Sandown Racecourse:

We are very grateful for the opportunity to compete at Sandown Racecourse. Clubs are asked to remind their members of the following:

  • Dogs are not permitted at Sandown Racecourse.
  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Upcoming Events:

Please see below dates for our upcoming XCR’18 events.

XCR’18 Rd 6 – Albert Park 10km Road Race

  • Date: Sunday 22 July, 2018
  • Entries Close: 11:59am, Wednesday 18 July, 2018

XCR’18 Rd 7 – Lake Wendouree 15km Road Race

  • Date: Saturday 4 August, 2018
  • Entries Close: 11:59am, Wednesday 1 August, 2018