XCR’18 Round 2 – St Anne’s Winery

Event Information

 

St Anne’s Winery in Myrniong will be a new addition to XCR’18 and is the first individual event of the season. Situated an hour west of the CBD, with undulating hills and the chance to enjoy the local produce, St Anne’s Winery will offer value to both participant and spectator.

What: XCR’18 Rd 2 – Cross Country

Date: Saturday 5 May, 2018

Location: St Anne’s Winery, Myrniong (Melway Ref: 7 B4) Located off Gerrards Lane (Google Maps)

Car parking and road closures: Plenty of Car Parking is available within the park precinct simply enter via Gerrards Lane, please look for signage.  No cars are to be driven onto the course; all cars must park in the allocated car parking area. Please don’t erect club tents in the Car Park as there is plenty of room for these in the finish area.

Club tents: Clubs are encouraged to bring club tents to St Anne’s. The area for club tents is adjacent to the finish line, please look for signage.

First Aid: St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Entry Information: Athletes must register via the Athletics Victoria website.

For an athlete to be eligible to score team points they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 11:59am Wednesday 2 May:

  • 2018 Max Package
  • XCR’18 Package
  • Individual Event Entry

Entries Close: 11:59am Wednesday 2 May, 2018

Please remember to approve any memberships before the 11:59am Wednesday 2 May cut off time, otherwise athletes will compete via invitation.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at xcr@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Competition Rules

Events: All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

In the Open Men & Women’s races the Premier Division team athletes (6 men & 5 women) from the 10 clubs in each gender will be eligible for a priority start in their respective races. Athletes are asked to make their way to the front of the pack before the race. Please speak to the officials on the day if athletes are unsure about this process.

If an athlete fails to make their event start time, please go to the AV Administration tent to seek advice on joining another race as an invitational athlete for no points. The competition director is the only person who can approve an athlete changing age groups or races on the day of the event.

Event warm-up is not to be conducted in front of the start line. Athletes are not allowed to front filter into this area, they MUST approach the start from behind the line. Any athletes caught front filtering may be asked to move to the back of the pack by officials.

Course Configuration: Five separate races will be conducted on Saturday. The respective start times are:

Age Group Race Length Course Laps
Under 14 Men & Women 2km 1 lap of 2km Loop
U20 Women, U18 & U20 Men 4km 1 lap of 4km Loop
U16, U18 Women & U16 Men 3km 1 lap of 3km Loop
Open & Masters Men 8km 2 laps of 4km Loop
Open & Masters Women 8km 2 laps of 4km Loop

Race results: In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Timing Bibs: Athletes who have purchased an XCR’18 Package, Max Package or individual event entry since April 18 will have their 2018/19 AV bib numbers available for collection at St Anne’s.

Athletes who registered prior to 18 April should check with their club representatives as they will have been collected at Jells Park Relays.

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire XCR’18 season, please do not throw out your number with the timing tag attached to it. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers. All athletes MUST wear their current AV bibs, front and back (timing bib on the front and cloth number on the back), at all rounds of XCR’18. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

REMEMBER NO BIBS = NO TIME

Timetable
10:00am Membership collection opens
12:00pm Bib purchasing Race 1 closes
12:10pm Bib purchasing Race 2 closes
12:30pm Race 1: Women U14, Men U14 2km Cross Country
12:30pm Bib purchasing Race 3 closes
12:40pm Race 2: Women U20, Men U18, Men U20 4km Cross Country
12:50pm Bib purchasing Race 4 closes
1:00pm Race 3: Women U16, Women U18, Men U16 3km Cross Country
1:20pm Race 4: Men Open & Masters 8km Cross Country
1:30pm Bib purchasing Race 5 closes
2:00pm Race 5: Women Open & Masters 8km Cross Country

Presentations will be made as soon as possible after each event.

Team Managers

Club Duties: The following clubs are required to provide three (3) club helpers (unless specified otherwise in bold with the number required) to assist with conducting the event:

 Athletics Essendon, Bendigo Region (2), Box Hill (2), Glenhuntly, Keilor St Bernards (2), Melbourne University (2), South Melbourne, Western Athletics.

 Please contact Craig Morrow (craig@athsvic.org.au) if you have any questions regarding club helper duties. All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

General

Toilet Facilities: A number of toilet blocks are located close to the finish area. It is the responsibility of clubs and athletes to ensure all toilet facilities are left in a respectable state.

Looking after St Anne’s: We are very grateful for the opportunity to compete at St Anne’s. Clubs are asked to remind their members of the following:

  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Upcoming Events: Please see below dates for our upcoming XCR’18 events:

XCR’18 Rd 3 – Cruden Farm Cross Country (Heritage Round)

  • Date: Saturday 26 May, 2018
  • Entries Close: 11:59am Wednesday 23 May, 2018

XCR’18 Rd 4 – Bundoora Cross Country Championships

  • Date: Saturday 16 June, 2018
  • Entries Close: 11:59am Wednesday 13 June, 2018