XCR’18 Round 10 – Tan Relays

Event Information

  

XCR’18 returns to Melbourne’s spiritual home of running, the Tan track in the heart of the city’s sporting precinct. With a host of local and international distance-running stars having made their mark on the hallowed course, this is your chance to test yourself both against the greats and against the clock. All competitors complete one lap of the 3.8km circuit, which winds its way around the iconic Botanical Gardens and Kings Domain.

What: XCR’18 Rd 10 – Tan Relays

Date: Saturday 15 September, 2018

Location: Tan Track, Alexandra Ave, start opposite Swan St Bridge. Melway Ref (2G A9) (Google Maps)

Please Note: Athletes do not enter themselves into relay competitions. Clubs will enter and pay for team entries and select the athletes for their teams. Any questions regarding team selection should be made directly to your club.

For an athlete to be eligible to score team points they must be registered before and approved before the 11:59am Wednesday 12 September 2018 cut off time, otherwise the athletes team will compete as invitational and not score points.

Registrations: The eligibility rules for XCR’18 Rd 10 are as follows:

All clubs must approve registrations by 11:59am Wednesday 12 September 2018 for athletes to be considered eligible to compete.

This means any registrations submitted online after 11:59am Wednesday 12 September 2018 will not be eligible for a scoring team.

Any teams containing athletes not eligible according to the criteria above will be listed as “Invitation” and not score points in the Premiership competition. Teams with unregistered athletes competing under the name of a registered athlete will be disqualified.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at xcr@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Competition Rules

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

A pen system will again be used for all divisions at relay events in 2018, please speak with the Athletics Victoria Official at your age group on the procedure required and ensure all athletes understand this.

There must only be 2 athletes from a team in each division/age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

For the safety of all athletes and spectators it is extremely important that everyone obeys all signs and announcements throughout the day.

The course roping is in place to keep athletes separated from spectators, officials and event crew, again it is important that all athletes and spectators respect the course and do not climb under or over any roping.

There will be sections of the course that are not roped off for people to access the course or surrounding grounds.

Non-finishing athletes:

Any athlete who cannot complete the course for any reason and pulls outs before crossing the finishing line MUST report to the competition director or an official at the finish line. This is to ensure all athletes are accounted for on the course before event pack up begins.

NO LATE OR ON DAY ENTRIES WILL BE AVAILABLE FOR THE XCR’18 SERIES.

Race results: 

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Bibs:

Athletes who have registered as an Athletics Victoria member since 29 August 2018, will have their 2018/19 AV bib numbers available for collection at The Tan.

Athletes who registered prior to 29 August should check with their club representatives as they will have been collected at Burnley.

All athletes MUST wear both current AV bibs at all rounds of XCR’18. If an athlete fails to wear both bibs (back and front) they may be disqualified. If any athletes forget their bibs please go to the admin area to get a replacement set prior to the start of the race. Team managers will need to pick up any new memberships from the admin staff on the day of the event.

A reminder that the transfer of bib numbers and/or timing chips to unregistered athletes is a serious breach of competition rules, with significant penalties resulting for all athletes and teams found to be involved. Such actions jeopardises Athletics Victoria’s personal accident insurance policy, and the cover extended to all registered athletes.

*NB: Athletes that require temporary or replacement bibs can purchase them up to 30 minutes prior to their scheduled event start time.

Relay Numbers:

Colour coded laminated numbers will be used to identify competitors in each Division or Age Group. In 2018 all open and senior men will wear BLUE numbers while all open and senior women will wear YELLOW.

In senior Divisions the number will indicate the Division and Team Number, i.e. blue number 4-5 will be team 5 in Men’s Division 4. Masters numbers will have their age group as the first number, i.e. ‘40’ for Over 40.

For junior athletes in 2017, all Under 14 athletes will wear PINK numbers, all Under 16 athletes will wear GREEN numbers, all Under 18 athletes will wear ORANGE numbers and all Under 20 athletes will wear WHITE numbers. Colour coded numbers identifying their age group will be used, i.e. ‘16’ for U16.

All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. A reminder that all athletes competing must wear their 2017 AV registered bib numbers during competition and this number must be visible to officials throughout competition.

Recording Sheets:

In order to get the results out as quickly as possible, we need the assistance of all clubs to fill in the recording sheets in a neat and accurate manner. THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS. We simply require the start time of each athlete, their finish time and the net time. If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

With over 900 athletes anticipated on Saturday and all times to be entered manually, AV really needs the assistance of clubs in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimize data entry errors. If sheets are not handed into the admin area your team will not be entered into the results.

Club tents: Clubs are encouraged to bring their club tents and set them up on the grassland at the Tan.

There is strictly no pegging of tents. All tents must be weighted, any clubs found to be pegging will be asked to replace them with weights or remove their tents.

Pegging of tents greatly jeopardises Athletics Victoria’s permit with the City of Melbourne and may result in not using the location for future events if broken.

Timetable
9:00am Men Open Premier, Division 2 6 x 3.8km
  Men Open Division 3, 4 5 x 3.8km
  Men Open Division 5, 6, 7 4 x 3.8km
  Men Open Division 40+, 50+ 3 x 3.8km
  Men U20, U18 3 x 3.8km
9:05am Women Open Premier Division 5 x 3.8km
  Women Open Division 2, 3 4 x 3.8km
  Women Open Division 4, 5, 40+ 3 x 3.8km
  Women U20, U18, U16, U14 3 x 3.8km
  Men U16, U14 3 x 3.8km

Presentations will be made as soon as possible following the completion of the race.

Team Managers

Duty clubs:

The following clubs are required to provide three (3) club helpers (unless specified otherwise in bold with the number required) to assist with conducting the event:

 Athletics Essendon (4), Athletics Nunawading, Athletics Waverley, Bendigo Region (2), Box Hill, Casey Cardinia, Collingwood Harriers (4), Diamond Valley, Doncaster, Frankston, Glenhuntly, Ivanhoe, Keilor St Bernards, Knox Athletics (2), Maccabi (2), Melbourne University (4), Mentone (4), Mornington Peninsula, Old Xaverians (2), Richmond Harriers (2), Ringwood, Sandringham, South Melbourne, St Kevins, St Stephens Harriers, Traralgon Harriers, Victorian Masters, Western Athletics, Williamstown (2), Yarra Ranges (4).

 Please contact Andrea Hallett (andrea@athsvic.org.au) with the names of the club helpers no later than 12pm (midday) Tuesday 11 September.

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

Course Map

General

Food Vendor:

Mocha Monkey will be on site selling coffee, tea, cakes and snacks.

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

 Toilet facilities:

There are toilet blocks located at The Tan and there will also be portable toilets brought in for competitors.

Looking after The Tan:

We are very grateful for the opportunity to compete at The Tan. Clubs are asked to remind their members of the following:

  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state.
  • Please adhere to and respect the City of Melbourne’s rules, regulations and permit.