XCR’17 Round 3 – Cruden Farm

Cruden Farm will host the 8km and 16km heritage round. The grounds of Cruden Farm offer athletes a tough and testing course with a mixture of different terrains to accompany the beautiful grounds surrounding the farm. Cruden Farm is a historic and inspirational venue and will be a great addition to the XCR calendar. In 2017 we want to see clubs embrace the heritage of their clubs history and support the characteristics of this competition.

Note: For athletes to be eligible to compete and score points for their team, they must be registered with Athletics Victoria and approved by their club with one of the following packages purchased no later than 12pm (Midday) Wednesday 24 May:

  • 2017 Max Package (Access to both XCR & Track & Field seasons. **Note: Bundoora is not included for Dual and Junior Members)
  • XCR’17 Package (Access to XCR’17 only. **Note: Bundoora is not included for Dual and Junior members)
  • Individual Event Entry

Athletes who have not purchased one of these packages will not be eligible to compete and score points for their team.

Note: If you have purchased either the XCR’17 Package or the 2017/18 Max Package, you do not need to complete an entry for this event.
Timetable

Timetable/Run Sheet:

10:00am Bib Purchasing & Membership collection opens
11:30am Bib Purchasing for Race 1 closes
11:50am Bib Purchasing for Race 2 closes
12:00pm Race 1: Women U14, Men U14 4km Cross Country
12:20pm Race 2: Women U16, U18, Men U16, U20 6km Cross Country
12:20pm Bib Purchasing for Race 3 closes
12:30pm Bib Purchasing closes for Early Starters (Race 4)
12:50pm Race 3: Women Open & Masters, U20 8km Cross Country
1:05pm Bib Purchasing for Race 5 closes
1:15pm Race 4: (Early Starters) For athletes who cannot complete the course within 90min time frame. 16km Cross Country
1:35pm Race 5: Men U18 8km Cross Country
1:35pm Bib Purchasing for Race 6 closes
2:05pm Race 6: Men Open & Masters 16km Cross Country

Presentations will be made as soon as possible after each event.

Venue Information

Car parking and road closures:

Plenty of Car Parking is available within the park precinct simply enter via Cranhaven Rd please look for signage.  No cars are to be driven onto the course; all cars must park in the allocated car parking area. Please don’t erect club tents in the Car Park as there is plenty of room for these in the finish area.  A site map can be found at the end of this document.

Food Vendor: Mocha Monkey will be on site selling coffee, tea, cakes and snacks. Frankston Athletics Club will also be providing food and drinks throughout the day.

Club tents:

Clubs are encouraged to bring club tents to Cruden Farm. The area for club tents is adjacent to the finish line, please look for signage.

First Aid:

St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Competition Information

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

In the Open Men & Women’s races the Premier Division team athletes (6 men & 5 women) from the 10 clubs in each gender will be eligible for a priority start in their respective races. Athletes are asked to make their way to the front of the pack before the race. Please speak to the officials on the day if athletes are unsure about this process.

If an athlete fails to make their event start time, please go to the AV Administration tent to seek advice on joining another race as an invitational athlete for no points. The competition director is the only person who can approve an athlete changing age groups or races on the day of the even

Event warm-up is not to be conducted in front of the start line. Athletes are not allowed to front filter into this area, they MUST approach the start from behind the line. Any athletes caught front filtering may be asked to move to the back of the pack by officials.

Athletes are not to warm up on any part of the course. There is a trail at the Frankston-Cranbourne Rd end of the farm for athletes to warm up.

Early Starters: There is an Early Starters race for the Open Men 16km Cross Country. This race is for those athletes that cannot complete the course within a 90min timeframe. Athlete will need to have started their final lap by 3:40pm

Course Configuration:

Six separate races will be conducted on Saturday. The respective start times are:

Start Time Age Group Race Length Course Laps
12:00pm Under 14 Men & Women 4km 1 lap of 4km Loop
12:20pm U16, U18 Women & U16, U20 Men 6km 1 lap of 2km loop and 1 lap of 4km loop
12:50pm Women Open & U20 8km 2 laps of 4km loop
1:15pm Early Starters 16km 4 laps of 4km loop
1:35pm U18 Men 8km 2 laps of 4km loop
2:05pm Open Men 16km 4 laps of 4km loop

On the Day Entries: On the day entries will be accepted at Cruden Farm for non-members at a price of $50.00. Athletes will be required to sign up and purchase their entry and bib numbers from the administration tent. For AV Registered members that have not purchased a package or an individual event entry, they can also enter on the day for a cost of $50.00. They will be required to wear the bib number they are given on the day and will not count towards team points.

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Timing Bibs:

Athletes who have purchased an XCR’17 Package, Max Package or individual event entry, since 10 May 2017, will have their 2017/18 AV bib numbers available for collection at Cruden Farm.

Athletes who registered prior to 10 May should check with their club representatives as they will have been collected at Jells Park Relays.

The timing tag will be attached to one of the bibs (this is to be worn on the front). Athletes do not need to wear their timing chip from previous seasons for individual races anymore.

Please Note: This is your bib number for the entire 2017/18 season, please do not throw out your numbers. If athletes lose or damage their bib numbers there will be a charge associated with reissuing new numbers.

All athletes MUST wear their current AV bibs, front and back, at all rounds of XCR’17. If an athlete fails to wear both bibs they may be disqualified. If any athletes forget their bibs please go to the administration area to purchase a replacement set no later than 30 minutes prior to the start of the race. Team managers will need to pick up any new memberships from the administration tent on the day of the event.

Team Manager Information

Club Helpers:

The following clubs are required to provide three (3) club helpers (unless specified otherwise in bold with the number required) to assist with conducting the event:

Athletics Essendon, Athletics Nunawading, Box Hill, Coburg Harriers, Frankston, Glenhuntly, Melbourne University, Ringwood & South Melbourne

Please contact Andrea Hallett (andrea@athsvic.org.au) if you have any questions regarding club helper duties.

All officials, time keepers and course marshals must report to the Controller of Officials at the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers will have ALL of their teams disqualified.

General Information

Toilet facilities

A number of toilet blocks are located close to the finish area. It is the responsibility of clubs and athletes to ensure all toilet facilities are left in a respectable state.

Looking after Cruden Farm

We are very grateful for the opportunity to compete at Cruden Farm. Clubs are asked to remind their members of the following:

  • Park only in designated parking bays
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided
  • Make sure your athletes leave the toilet blocks in a respectable state

Upcoming Events

Please see below dates for our upcoming XCR’17 events

XCR’17 Rd 4 – Bundoora Cross Country

  • Date: Saturday 17 June, 2017
  • Entries Close: 12pm (Midday), Wednesday 14 June, 2017

XCR’17 Rd 5 – Sandown Road Relays

  • Date: Saturday 8 July, 2017
  • Entries Close: 12pm (Midday), Monday 3 July, 2017
Course Map