XCR’19 Round 1 – Jells Park Relay

General Information

XCR’19 racing once again kicks off in the beautiful surrounds of Jells Park in Melbourne’s south east with the Victorian Cross Country Relay Championships. Athletes will start this challenging course heading up hill  before being set a path that transverses grassland and dense pine forest. Open and overage competitors will tackle two laps each while juniors will complete one lap. The course is great for spectators with several vantage points and is well equipped with parking and other facilities.

Date: Saturday 4th May, 2019

Location: Jells Park North, Waverley Rd, Wheelers Hill (Entry via Waverley Rd or Ferntree Gully Rd) (Melway Ref: 71 K6) (Google Maps)

Entry Information: Entries close 11:59am Monday 29 April 2019.

Please Note: Athletes do not enter themselves into relay competitions. Clubs will enter and pay for team entries and select the athletes for their teams. Any questions regarding team selection should be made directly to your club.

Team Managers should will receive an e-mail regarding the entry process for XCR’19 Rd 1 Jells Park Cross Country Relays.

For an athlete to be eligible to score team points they must be registered before and approved before the 11:59am Wednesday 1 May 2019 cut off time, otherwise the athletes team will compete as invitational and not score points.

Registrations: The eligibility rules for XCR’19 Rd 1 are as follows:

All clubs must approve registrations by 11:59am Wednesday 1 May 2019 for athletes to be considered eligible to compete.

This means any registrations submitted online after 11:59am Wednesday 1 May 2019 will not be eligible for a scoring team.

Any teams containing athletes not eligible according to the criteria above will be listed as “Invitation” and not score points in the Premiership competition. Teams with unregistered athletes competing under the name of a registered athlete will be disqualified.

NO LATE OR ON DAY ENTRIES WILL BE AVAILABLE FOR THE XCR’19 RELAY SERIES.

If you have issues entering the event please contact Athletics Victoria PRIOR to the closing date at xcr@athsvic.org.au or the Competitions Department on 8646 4526 and leave a message explaining the issues you are experiencing. Athletics Victoria will not accept any late entries and emails received after the closing date.

Competition Rules

Events:

All events will start at the time listed above, please arrive early as the start will not be held for athletes who are running late.

A pen system will again be used for all divisions at relay events in 2019, please speak with the Athletics Victoria Official at your age group on the procedure required and ensure all athletes understand this.

There must only be 2 athletes from a team in each division/age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

For the safety of all athletes and spectators it is extremely important that everyone obeys all signs and announcements throughout the day.

The course roping is in place to keep athletes separated from spectators, officials and event crew, again it is important that all athletes and spectators respect the course and do not climb under or over any roping.

There will be sections of the course that are not roped off for people to access the course or surrounding grounds.

Course Configuration:

Two separate start times will be conducted on Saturday. The race start times are:

Time Age Group Race Distance/Laps (per athlete)
12:30pm Open Men, Open Women, U20 Men & Masters Men & Women 6 km/2 laps of the Jells Park course
1:00pm U18, U16, U14 Boys

U20, U18, U16 & U14 Girls

3 km/1 lap of the Jells Park course

Race results:

In order to facilitate the prompt publication of the finalised results, team scores and ladders, all results queries must be submitted to Athletics Victoria’s via email (xcr@athsvic.org.au) within 72 hours of the first set of published results. All queries submitted after this time will not be included in the final event results.

Bibs:

All athletes MUST wear both current AV bibs at all rounds of XCR’19. If an athlete fails to wear both bibs (back and front) they may be disqualified. If any athletes forget their bibs please go to the admin area to get a replacement set prior to the start of the race. Team managers will need to pick up any new memberships from the admin staff on the day of the event.

A reminder that the transfer of bib numbers and/or timing chips to unregistered athletes is a serious breach of competition rules, with significant penalties resulting for all athletes and teams found to be involved. Such actions jeopardises Athletics Victoria’s personal accident insurance policy, and the cover extended to all registered athletes.

Relay Numbers:

Colour coded laminated numbers will be used to identify competitors in each Division or Age Group. In 2019 all open and senior men will wear BLUE numbers while all open and senior women will wear YELLOW.

In senior Divisions the number will indicate the Division and Team Number, i.e. blue number 4-5 will be team 5 in Men’s Division 4. Masters numbers will have their age group as the first number, i.e. ‘40’ for Over 40.

For junior athletes in 2019, all Under 14 athletes will wear PINK numbers, all Under 16 athletes will wear GREEN numbers, all Under 18 athletes will wear ORANGE numbers and all Under 20 athletes will wear WHITE numbers. Colour coded numbers identifying their age group will be used, i.e. ‘16’ for U16.

All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. A reminder that all athletes competing must wear their 2018/19 AV registered bib numbers during competition and this number must be visible to officials throughout competition.

Recording Sheets:

In order to get the results out as quickly as possible, we need the assistance of all clubs to fill in the recording sheets in a neat and accurate manner. THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS. We simply require the start time of each athlete, their finish time and the net time. If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

With over 900 athletes anticipated on Saturday and all times to be entered manually, AV really needs the assistance of clubs in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimize data entry errors. If sheets are not handed into the admin area your team will not have their results entered.

Timetable
12:30pm Women Open Premier 5 x 6km
  Women Open Division 2, 3 4 x 6km
  Women Open Division 4, 5, 40+, 50+ 3 x 6km
  Men Open Premier Division, Div 2 6 x 6km
  Men Open Division 3, 4 5 x 6km
  Men Open Division 5, 6, 7 4 x 6km
  Men Open Division 40+, 50+, 60+ 3 x 6km
  Men U20 3 x 6km
1:00pm Women U20 3 x 3km
  Men U18 3 x 3km
  Women U18 3 x 3km
  Men U16 3 x 3km
  Women U16 3 x 3km
  Men U14 3 x 3km
  Women U14 3 x 3km
Team Managers

Club Duties:

Please contact Craig Morrow (craig@athsvic.org.au) if you have any questions regarding club helper duties.

All officials, time keepers and course marshals must report to the Controller of Officials the commencement of their scheduled session start time.

Clubs failing to provide the required number of club helpers may have ALL of their teams disqualified.

Club Tents:

Clubs are encouraged to bring club tents to Jells Park; these can be set up in the section of the park that will be roped off by AV for clubs.

Course Map

General

Toilet facilities:

Portable toilets will be made available for anyone to use on the day.

Madeleines Café:

Athletes are permitted to use Madeleines Café toilet however cannot use this as a changing room after or before running.

Looking after Jells Park:

We are very grateful for the opportunity to compete at Jells Park. Clubs are asked to remind their members of the following:

  • Park only in designated parking bays.
  • Take home all rubbish so that we leave the venue as we found it
  • Do not litter any rubbish along the course. Please use bins provided.
  • Make sure your athletes leave the toilets in a respectable state.

Upcoming Events

Please see below dates for our upcoming XCR’19 events.

XCR’19 Rd 2 – St Anne’s Cross Country

  • Date: Saturday 1 June, 2019
  • Entries Close: 11:59am, Wednesday 29 May, 2019

XCR’19 Rd 3 – Bundoora Cross Country

  • Date: Saturday 15 June, 2019
  • Entries Close: 11:59am, Wednesday 12 June, 2019

2019 Victorian All Schools Road Relays

Event Information

A school team based relay event located at one of the most popular locations for elite sports clubs to complete their time trials, Princes Park in Carlton. This competition offers students an exciting opportunity to compete with classmates in the hustle of relay running and change overs. The event generates a great vibe and inclusive atmosphere, with a wide mix of schools from all over Victoria involved. There is plenty of room for schools to set up their tents and we would love to see everyone embrace the new location for 2018.

What: 2019 Victorian All Schools Road Relay Championships
Date:
Saturday 25th May, 2019
Location: Princes Park (Melway Ref: 29 G11) (Google Maps)

Car Parking: Car parking is available in the allocated parking area only. These are located along Royal Pde, Bowen Cres and surrounding streets.

Please Note: Some areas may be permit parking or ticketed parking. Athletics Victoria does not take any responsibility for any infringements that may be issued.

There is strictly no parking in the parkland area. Athletics Victoria is not responsible for any parking tickets that may be issued by the City of Melbourne.

Food Vendor: Mocha Monkey will be on site selling coffee, tea, cakes and snacks.

School Tents: All school tents must be secured by weights only. Tents will be located in an allocated area beside the course. Please look for the ‘School Tents’ sign.

First Aid: St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Competition Rules

Age Group:

Date of birth is taken from 31 December, 2019. Please check athletes are competing in the correct age group for their event. If your team needs to be changed due to the age group entered being incorrect please let AV know as soon as possible.

Age Group Year of Birth Relay Length Course Laps
Under 14 2006, 2007, 2008 4 x 2.2km 1 x 2.2km
Under 16 2004, 2005 4 x 2.2km 1 x 2.2km
Under 18 2002, 2003 4 x 3km 1 x 3km
Under 20 2000, 2001 4 x 3km 1 x 3km

Course:
Fluoro orange and blue flags will be used to mark the course – the orange flags will be to the left and the blue flags to the right. Safety Tape and stakes will continue to be used at major corners and the start/finish zone. There must only be 2 athletes from a team in each age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

Relay Numbers: Colour coded laminated numbers will be used to identify competitors in each age group: 

U14 Boys & Girls U16 Boys & Girls U18 Boys & Girls U20 Boys & Girls
Pink Green Orange White

Coded numbers identifying age group will be used, i.e. ‘16’ for U16, ‘20’ for U20 and then the team number will be the ‘1’, ‘2’ – ‘40’ next to the age group number for example 14.1 or 14.40.

 All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. Each schools team will have their own bib number with athletes 1 & 3 wearing the same numbers and athletes 2 & 4 wearing the other numbers during their leg of the relay.

All numbers must be returned to AV at the end of competition. Please do so by placing the numbers in the tubs located at the AV Admin area.

Running Tags: The last runner of each team will wear a tag around their wrist which will have their team, age division and bib number on it. Once the final runner has completed their leg of the relay an official/club helper will take the tag off the runner to help keep a track of the finish order.

Please make sure the final athlete is wearing this tag and it is handed in at the end of the race.

 Weather Policy: Athletics Victoria has a wet/warm weather policy in place for the upcoming XCR’19 season. Please note we will let Team Managers know any information regarding this before the day or make announcements on the morning of the event. Please listen out for these throughout the day if any extreme weather announcements.

Timetable
10:00am U/14 Boys, U/14 Girls, U/16 Boys, U/16 Girls – 4 x 2.2km (1 lap each athlete)
11:00am U/18 Boys, U/18 Girls, U/20 Boys, U/20 Girls – 4 x 3km (1 lap each athlete)
Team Managers

School Team Manager Briefing:

There will be a school team manager briefing held at 9.30am at the starting line area:

  • One representative from each school will need to attend
  • This is a time to ask any questions regarding the day to the competition director

Race Packs:

Race packs can be collected from the AV Admin area prior to the commencement of the first race

  • Packs will include relay numbers, timing sheets and running tags for the final runner of each team

Recording Sheets:

  • We need the assistance of all schools to fill in the recording sheets in a neat and accurate manner
  • We require the start, finish and net time of each athlete

THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS
If athletes wish to record their lap times they, or their coaches will need to organise it themselves. AV really needs the assistance of schools in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimise data entry errors.

If sheets are not handed into the AV Admin area your team will not be entered into the results.

If the weather in unfavourable on the day please see the administration area and we can provide you with large plastic pockets to use to keep recording sheets are dry as possible.

Course Map

General

Upcoming Events:

Please see below closing dates for upcoming school events. Entries for this event can be done via the school or athlete portal – if you require help please contact the AV office prior to entries closing.

All Schools Cross Country Championships – Bundoora

  • Event Date: Saturday 15 June, 2019
  • Entries Close: 11:59am Monday 3 June 2019

If you have any questions or feedback relating to this document, please email (xcr@athsvic.org.au) or call Athletics Victoria (03) 8646 4500.

2019 Victorian All Schools Cross Country Relays

Event Information

All race result queries must be made within 72 hours of the results first being published. All queries must be sent to xcr@athsvic.org.au. Any queries sent in after this time will not be accepted.

A school based event that provides students ranging from under 14 through under 20 the opportunity to race in a relay based competition against schools from around Victoria. One of Athletics Victoria’s three major winter school competitions, this event continues to be a popular way to start the winter season, with school teams rising to over 300 in 2017. The Jells Park course provides a great opportunity for students of all abilities to compete in a fun and friendly environment.

What: 2019 Victorian All Schools Cross Country Relay Championships
Date:
Saturday 11 May 2018
Location: Jells Park North, Waverley Rd, Wheelers Hill – Entry via Waverley Rd past the Netball Centre and follow the road to the event site near the Jells Park Visitor Centre – Madeline’s Cafe. Melway Ref: 71 K6 (Google Maps)

Entries Close: Entries Extended to 5:00pm Tuesday 7 May, 2019

Car Parking: Is available in the allocated parking areas only. There is strictly no parking in the parkland area.

Food Vendor: Mocha Monkey will be on site selling coffee, tea, cakes and snacks.

School Tents: Tents will be located in an allocated area beside the course. Please look for the ‘School Tents’ sign.

All school tents must be secured by weights only. There is strictly no pegging in this area due to underground pipes.

First Aid: St Johns Ambulance will be on site throughout the day. They will be situated at the start/finish line and also out on the course. If anyone needs first aid please ask an official/club helper to radio through and first aid will be out to help.

Competition Rules

Age Group: Date of birth is taken from 31 December, 2019. Please check athletes are competing in the correct age group for their event. If your team needs to be changed due to the age group entered being incorrect please let AV know as soon as possible.

Age Group Year of Birth Relay Length Course Laps
Under 14 2006, 2007, 2008 4 x 3km 2 x 1.5km
Under 16 2004, 2005 4 x 3km 2 x 1.5km
Under 18 2002, 2003 4 x 4km 2 x 2km
Under 20 2000, 2001 4 x 4km 2 x 2km

Course: Fluoro orange and blue flags will be used to mark the course – the orange flags will be to the left and the blue flags to the right. Safety Tape and stakes will continue to be used at major corners and the start/finish zone.

There must only be 2 athletes from a team in each age group on the course at the one time (example runner 1 who is running and runner 2 who is waiting in the changeover area). This is for safety reasons for all athletes running through the changeover area.

Relay Numbers: Colour coded laminated numbers will be used to identify competitors in each age group.

U14 Boys & Girls U16 Boys & Girls U18 Boys & Girls U20 Boys & Girls
Pink Green Orange White

Coded numbers identifying age group will be used, i.e. ‘16’ for U16, ‘20’ for U20 and then the team number will be the ‘1’, ‘2’ – ‘40’ next to the age group number for example 14.1 or 14.40.

 All relay identification numbers must be worn on the FRONT and BACK of each competitor’s uniform. Each schools team will have their own bib number with athletes 1 & 3 wearing the same numbers and athletes 2 & 4 wearing the other numbers during their leg of the relay.

All numbers must be returned to AV at the end of competition. Please do so by placing the numbers in the tubs located at the AV Admin area.

Running Tags: The last runner of each team will wear a tag around their wrist which will have their team, age division and bib number on it. Once the final runner has completed their leg of the relay an official/club helper will take the tag off the runner to help keep a track of the finish order.

Please make sure the final athlete is wearing this tag and it is handed in at the end of the race.

Weather Policy: Athletics Victoria has a wet/warm weather policy in place for the upcoming XCR’19 season. Please note we will let Team Managers know any information regarding this before the day or make announcements on the morning of the event. Please listen out for these throughout the day if any extreme weather announcements.

Timetable
10:00am U/14 Boys, U/14 Girls, U/16 Boys, U/16 Girls
11:30am U/18 Boys, U/18 Girls, U/20 Boys, U/20 Girls
Team Managers

School Team Manager Briefing: There will be a school team manager briefing held at 9.15am at the starting line area:

  • One representative from each school will need to attend
  • This is a time to ask any questions regarding the day to the competition director

 Race Packs: Race packs can be collected from the AV Admin area prior to the commencement of the first race

  • Packs will include relay numbers, timing sheets and running tags for the final runner of each team

Recording Sheets:

  • We need the assistance of all schools to fill in the recording sheets in a neat and accurate manner
  • Schools will need to provide a recorder for each team competing
  • We require the start, finish and net time of each athlete

THERE IS NO NEED TO RECORD LAP SPLITS ON THE RECORDING SHEETS

If athletes wish to record their lap times they, or their coaches will need to organise it themselves.

AV really needs the assistance of schools in delivering fast and accurate results. Please ensure the sheets are filled in clearly and neatly to minimise data entry errors.

If sheets are not handed into the AV Admin area your team will not be entered into the results.

If the weather in unfavourable on the day please see the administration area and we can provide you with large plastic pockets to use to keep recording sheets are dry as possible.

Course Map

General

AV Handbook:

Coming Soon.

Upcoming Events:

Please see below closing dates for upcoming school events.

Entries for these events can be done via the school portal – if you require help please contact the AV office prior to entries closing.

All Schools Road Relay Championships – Princes Park

  • Event Date: Saturday 25 May, 2019
  • Entries Close: 11:59am Monday 20 May, 2018

All Schools Cross Country Championships – Bundoora

  • Event Date: Saturday 15 June, 2019
  • Entries Close: 11:59am Monday 3 June, 2019

If you have any questions or feedback relating to this document, please email (xcr@athsvic.org.au) or call Athletics Victoria (03) 8646 4500.

New Coaching Course

We’ve got a brand new course to offer our members.

May 5 and May 12 (Full days)

The Level 3 Junior Performance Coaching Course Day 1 & 2 replaces the Level 2 Advanced level of coaching accreditation and is a great way to increase your coaching knowledge. 

Eligibility: Coaches who are currently financial with Athletics Australia & have held Level 2 Club Coach Accreditation for a minimum of 6 months.

 

 

Pre-Course Work for Day 1

o   All coaches must hold & submit current Certificates of Completion in the following Sports Australia online courses (Exemption: coaches who hold current registration with their state institute of teaching):

  • Play by the Rules – Child Protection
  • Play by the Rules – Harassment & Discrimination

o   Pre-course online modules to be completed by all coaches:

  • Planning
  • Physiology

 

4-day face to face course

o   Day 1 – Coach Leadership (All coaches to attend) to be held at the Australian Sailing, Lake View Room, (on top of the Boat Shed Café, Albert Park).

  • Reflection on “My Coaching Philosophy”
  • Reflection on “My Coaching Performance”
  • Identification of current Coaching Knowledge and Coaching Skills
  • Reflection on “Improving My Coaching Performance”
  • Creating a SMART Goal to focus on improving coaching performance
  • Reflection on “Understanding My Squad”
  • Inclusive Coaching
  • Personality Perspectives – reflection on “Who I Am”
  • General Planning.

o   Day 2 – Strength and Conditioning (All coaches to attend. Exemption: coach currently holds Level 1 or above Australian Strength & Conditioning Association accreditation)

  • Land based and pool-based general strength and conditioning at MSAC and Cathy Freeman Room, Athletics House, Aughtie Drive, Albert Park

 

Post Course Work (Days 1 & 2)

o   Post course online modules to be completed by all coaches:

  • Anatomy & Biomechanics
  • Coaching Process
  • Nutrition
  • Sports Psychology
  • Sports Safety
  • ASADA Level 1 Certificate
  • ASADA Coaches Course.

o   Days 3 & 4 – Theory and Practical Event Group Specific (Sprints, Relays & Hurdles/Jumps/Throws/Middle & Long Distance/Race Walking)

  • To be eligible for days 3 and 4, coach must have attended days 1 and 2 or attended day 1 & received exemption for Day 2

 

Pricing Structure

o   Day 1                                     $165

o   Day 2                                     $165

o   Days 3 & 4                              $330

Eligibility: Coaches who are currently financial with Athletics Australia & have held Level 2 Club Coach Accreditation for a minimum of 6 months

 

Pre-Course Work for Day 1

o   All coaches must hold & submit current Certificates of Completion in the following Sports Australia online courses (Exemption: coaches who hold current registration with their state institute of teaching):

  • Play by the Rules – Child Protection
  • Play by the Rules – Harassment & Discrimination

o   Pre-course online modules to be completed by all coaches:

  • Planning
  • Physiology

 

4-day face to face course

o   Day 1 – Coach Leadership (All coaches to attend)

  • Reflection on “My Coaching Philosophy”
  • Reflection on “My Coaching Performance”
  • Identification of current Coaching Knowledge and Coaching Skills
  • Reflection on “Improving My Coaching Performance”
  • Creating a SMART Goal to focus on improving coaching performance
  • Reflection on “Understanding My Squad”
  • Inclusive Coaching
  • Personality Perspectives – reflection on “Who I Am”
  • General Planning.

o   Day 2 – Strength and Conditioning (All coaches to attend. Exemption: coach currently holds Level 1 or above Australian Strength & Conditioning Association accreditation)

  • Land based and pool-based general strength and conditioning.

 

Post Course Work (Days 1 & 2)

o   Post course online modules to be completed by all coaches:

  • Anatomy & Biomechanics
  • Coaching Process
  • Nutrition
  • Sports Psychology
  • Sports Safety
  • ASADA Level 1 Certificate
  • ASADA Coaches Course.

o   Days 3 & 4 – Theory and Practical Event Group Specific (Sprints, Relays & Hurdles/Jumps/Throws/Middle & Long Distance/Race Walking)

  • To be eligible for days 3 and 4, coach must have attended days 1 and 2 or attended day 1 & received exemption for Day 2

 

Pricing Structure

o   Day 1                                     $165

o   Day 2                                     $165

o   Days 3 & 4                              $330