The summer club season kicked off across Victoria over the weekend and the opening round of AV Shield did not disappoint. With some new process changes made to the format, Saturday was always going to be a new experience for athletes, team managers, coaches and officials adapting to new concepts.
After listening to feedback received from both venues, there are some minor adjustments that will be implemented from round 2 onward to improve the competition experience.
With the closing date for round 2 entries on Wednesday 11th at midday, we have taken the time to echo certain processes that members need to follow for round 2 and across the season.
Membership and Bib Collection
- Team Managers should collect athlete bibs from the administration area on the day and distribute them to athletes. See link for more information.
- Athletes that miss the cut off for purchasing a track and field package will be able to compete on the day but will be classed as an invite athlete (INV) and non-scoring for their club.
- All athletes that have pre-entered, must check-in no later than 60 minutes before the timetabled event. The reason for the 60 minutes is to allow adequate time for officials to carry out the necessary administration through Track and Field Meet Manager software.
- When checking in, athletes must highlight their name and event on the check-in form and initial to signify their intention to compete.
- If an athlete has pre- entered an event and does not check-in for any reason before the 60 minutes cut off time, the athlete will not be seeded in the main seeded heats.
- Athletes who miss check-in for any reason should complete the ‘entry on the day’ form to allow them to compete in the later heats. On the day entry will close 30 minutes before the timetabled event. After this time athletes are unfortunately not permitted to compete.
- In field events, athletes must check-in 60 minutes before their events(s). If an athlete wishes to switch time slot or enter on the day, the athlete can do so and will be asked to add their name to the bottom of the field card. If the pre- entered field card is at capacity then athletes will need to return to the check-in desk to confirm their entry.
- Officials reported back at the weekend that athletes were asking to be added to field sheets on the day. Athletes who proceed straight to the event site and ask to be included in the field card and or track heat, will not be permitted to compete. All athletes must follow the process above.
- Team Managers and athletes are asked not to remove the folders from their designated area at check-in. Additional signage will be provided for the remaining rounds of AV Shield competition.
- The 3000m will now be timetabled as separate events with women and men competing in gender based heats.
- The 800m elite heats will now operate at the featured timetabled time. Athletes looking to compete in the elite heats must enter on the AV portal and have achieved a sub 2:20.00 performance for female athletes and a sub 2:00.00 performance for male athletes.
- Track Meet Mobile was used by many across the weekend and proved extremely popular with members however it has become clear that further communication is required to make sure members understand the steps required to view event start lists, schedules and results.
- Start lists come free with the application and payment is not required at this time however to view and pay for more features please follow the steps below. Please note Track Meet Mobile is an independent application designed by Active Networks in which Athletics Victoria make no royalties from.
- Step 1: To download the Track Meet Mobile app, simply go to your app store and search ‘Track Meet Mobile’ and download the application
- Step 2: Once downloaded, open up Track Meet Mobile and select ‘meets near me’ from the menu bar. In the search menu select the venue you are attending or wish to view and it will provide you with options to choose from. Once you see the venue/event(s) you wish to view, select ‘events’. This will provide you with Track and Field session selections you require.
- Step 3: Once the events are seeded by officials and an event run you will be able to purchase the full Track Meet Mobile package. To do so simply select any event from the session schedule, in the drop-down section and select ‘final results’. You will be provided with three options; ‘Finals – Results’, ‘Performance Lists’; ‘Records and Time Standard’. Select ‘Finals – Results’ and you will be provided with purchase options. It is recommended the full $9.95 package is downloaded which will provide you with everything you will need to know about the schedule including; event start lists, schedules, results and record lists.
- Step 4: Once you purchase the application, you will now have access to browse the various functions provided to you on the application. An invoice will be sent to your email address linked to your app store purchases.
Note: if you have the Track Meet Mobile App and you cannot find an event, a quick tip is to reinstall the application and search again. By reinstalling you will not be required to pay again.
On the track, the highlight of the weekend came from Gwen Steed from Glenhuntly in the 75-79yrs age category achieving a Victorian Record in the 3000m Walk in a time of 20:23.8. In the field, Michael Fawkner (T/F34) from Malvern Harriers achieved an Oceania Record in javelin with a throw of 16.21m.
Other notable performances include: Celeste Mucci from Williamstown who achieved a World U20 Championships qualifier in the 100m Hurdles with a time of 13.62 seconds. A huge congratulations to those athletes and to all that competed across Victoria in the new AV Shield competition.
A reminder that entries for round 2 close tomorrow (Wednesday 11th October 2017) at midday.
More information including an up to date timetable and start lists will be published on Thursday 12th October 2017. Please make sure you read the relevant information and if you have any queries or questions the team at AV will be happy to help 03 8646 4500.